University of Pretoria- Office Administrator

Are you an experienced, highly organised, and passionate administrative professional looking to grow your career in one of South Africa’s leading academic institutions? The University of Pretoria (UP) is inviting applications for the position of Administrative Officer within the Pre-University Academy (UP-PUA), part of the esteemed Faculty of Education.

Join the University of Pretoria: Administrative Officer – Pre-University Academy (UP-PUA), Faculty of Education
Location: University of Pretoria, Faculty of Education
Position Type: Full-Time, Permanent
Job Level: Peromnes Post Level 10
Job ID: 25922
Closing Date: 27 May 2025

At UP, we are driven by a commitment to academic excellence, innovation, and inclusion. As one of Africa’s top research-intensive universities, we pride ourselves on shaping future leaders and positively impacting our communities. The UP-PUA plays a vital role in preparing learners for higher education and guiding them through their early academic journeys. If you are looking to be part of a dynamic, forward-thinking environment, this could be the opportunity for you. Office Administrator.

Key Responsibilities: Office Administrator

The successful candidate will play a critical role in supporting the day-to-day operations of the Pre-University Academy and Career Hub. You will be responsible for delivering high-quality administrative and secretarial services, ensuring the smooth running of office processes and contributing to impactful learner experiences.

Your main responsibilities will include:
• General Office Administration: Manage office operations, maintain filing systems, and ensure smooth coordination of daily administrative functions.
• Secretariat Support: Provide comprehensive secretarial support for meetings, workshops, and other key engagements, including minute-taking and action follow-ups for UP-PUA and the Career Hub. Office Administrator.

• Financial & Project Administration: Assist with budgeting, processing financial transactions, tracking project expenditures, and supporting procurement procedures.
• Learner Data Management: Maintain accurate and confidential learner records, update databases, and compile reports to support data-driven decision-making.
• Communication & Liaison: Act as the first point of contact for internal and external stakeholders, handle general correspondence, and coordinate communication between departments.

• Event Coordination & Marketing: Support planning and implementation of academic outreach programmes, open days, and career events; contribute to marketing and promotional efforts. Office Administrator.

Minimum Requirements

To qualify for this exciting opportunity, candidates must meet one of the following criteria:
• A three-year National Diploma in Office Administration or a closely related field, with at least 2 years of relevant experience,
OR
• A Grade 12 (Matric) qualification, plus 4 years of relevant work experience in an administrative support role.
Required Skills and Competencies
We are looking for candidates with the following proven competencies:

• Strong office and secretarial administration experience
• Financial processing and project coordination skills
• Excellent communication and interpersonal abilities. Office Administrator.
• High proficiency in Microsoft Office, particularly Excel
• Demonstrated ability to manage time and meet deadlines in a busy environment
• Experience with event planning and coordination

Preferred Qualifications and Experience
While not essential, the following will be considered strong advantages:
• A relevant degree in Administration, Project Management, or Education
• A Diploma in Project Management or Event Coordination
• Experience working in a higher education or academic environment
• Familiarity with ERP systems, especially PeopleSoft (including the financial module)
• Skills in public relations and budgeting

Why Join the University of Pretoria?

At UP, we offer more than just a job — we offer a meaningful career in an institution that values diversity, integrity, and excellence. Our staff enjoys competitive remuneration aligned with university policy and access to medical aid benefits via BESTMED and UMVUZO, with 50% contribution from the university. You’ll also join a collegial and collaborative community of professionals dedicated to transforming education in South Africa.

How to Apply– Office Administrator

To apply for this position, visit www.up.ac.za and follow the Careers@UP link.

<Click here to apply for the Office Administrator> This is the University of Pretoria Career Portal

Or visit www.up.ac.za search careers portal to view the Office Administrator Job post available

Please attach the following documents to your application:
• A comprehensive CV
• Certified copies of your academic qualifications
• Contact details of three referees (email and telephone)

Contact Information
• For application-related queries:
Ms Mandy Moropa – Email: mandy.moropa@up.ac.za | Tel: 012 420 2963
• For role-specific questions:
Dr Moneoang Leshota – Email: moneoang.leshota@up.ac.za | Tel: 012 420 5580
If you do not hear back from the University of Pretoria by 31 July 2025, please consider your application unsuccessful.

Employment Equity
The University of Pretoria is committed to employment equity, transformation, and diversity. In line with our Employment Equity Plan, preference may be given to candidates from underrepresented designated groups. However, all qualified individuals are encouraged to apply.

Take the next step in your career and contribute to shaping the future of education in South Africa with the University of Pretoria. Apply now.

You may also apply for Financial Consultant at Sanlam Group

Stay Connected:
Follow VisionSoul on social media and join our WhatsApp channel for the latest updates.

Disclaimer:
VisionSoul.co.za operates independently and is not connected to or endorsed by any employers or recruiters featured on this platform. We do not engage in recruitment or application processing on behalf of any organization.
VisionSoul serves as an informational hub, providing users with access to career opportunities and employment-related content.