Records Administrator Jobs at SANBS 2026 Apply

Records Administrator Jobs at SANBS 2026: Requirements, Salary and Application Guide

The South African National Blood Service (SANBS) is inviting applications for a Document and Record Administrator position based in Parktown. This fixed-term opportunity is ideal for organised individuals who enjoy working with documents, digital records, quality systems, and administrative processes. If you are looking for a career where accuracy, confidentiality, and organisation are valued, this vacancy offers an excellent chance to join one of South Africa’s most respected non-profit healthcare organisations.

For job seekers interested in Records Administrator Jobs at SANBS 2026, this role provides valuable experience in enterprise information management, document control, records archiving, and quality assurance. Successful applicants will work with modern document management systems while helping ensure that important organisational records remain secure, accessible, and compliant with industry standards.

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Document and Record Administrator Vacancy Overview

Employer: South African National Blood Service (SANBS)

Position: Document and Record Administrator

Reference Number: sanbs_003268

Location: Parktown

Business Unit: Constantia Kloof

Industry: Non-Profit and Voluntary Sector

Job Category: Administration, Office Support and Services

Employment Type: Fixed-Term Contract

Salary: R322,855 per annum

Employment Equity: No

Closing Date: 30 July 2026

About SANBS

The South African National Blood Service is recognised for delivering safe and reliable blood collection, processing, testing and distribution services across South Africa.

Beyond collecting blood donations, SANBS operates under strict quality management systems designed to protect patients and maintain international healthcare standards.

Behind these essential healthcare services is a dedicated administrative workforce responsible for maintaining accurate documentation, records, policies and compliance information.

Every document, archive and electronic record contributes to the organisation’s ability to deliver quality healthcare services while meeting legal and regulatory requirements.

Joining SANBS means becoming part of a professional environment where teamwork, accountability, integrity and continuous improvement are encouraged every day.

About the Position

The Document and Record Administrator supports the organisation by ensuring that important business records are received, classified, digitised, archived and easily retrievable whenever required. The successful candidate will also assist with document formatting, policy management, quality assurance and coordination of document approvals across various departments.

This position combines traditional administration with digital information management, making it suitable for candidates who enjoy organised office work while using modern electronic systems.

The role requires attention to detail, good planning skills and the ability to maintain confidential information professionally.

Daily Responsibilities

The successful candidate will perform a wide range of records management and administrative duties, including:

Receiving records from SANBS sites.
Verifying documentation before archiving.
Classifying and indexing records.
Maintaining electronic filing systems.
Digitising paper records.
Capturing metadata accurately.
Updating electronic records management systems.

Preparing files according to retention schedules.
Retrieving records upon request.
Conducting quality checks on digitised documents.
Ensuring records remain complete and correctly classified.
Processing archive information.
Preparing records for storage and disposal.

Maintaining secure storage processes.
Supporting internal departments with document requests.
Coordinating document retrieval within agreed turnaround times.

Every task contributes towards maintaining reliable business information that supports operational efficiency and legal compliance.

Records Management Responsibilities

One of the primary functions of this position involves managing the complete lifecycle of organisational records.

This includes reviewing incoming records, ensuring that all required documentation accompanies each archive box, checking that information is accurate and preparing records for digitisation.

Once scanned, each record must be indexed correctly within the electronic records management system. Metadata must also be captured carefully so that files can easily be located whenever they are needed.

Strong organisational skills are essential because large volumes of records are processed daily while maintaining strict quality standards.

Document Quality Assurance

The successful applicant will also play an important role in document quality.

Responsibilities include reviewing procedural documents produced by different departments, checking grammar, formatting, consistency and compliance with document standards.

The administrator will work closely with document authors and departmental representatives to ensure policies and procedures are professionally presented before approval.

This responsibility helps maintain consistent documentation across SANBS while improving communication and operational efficiency.

Supporting Internal Stakeholders

The role extends beyond filing documents.

The administrator will regularly communicate with internal departments, external archiving providers and quality partners.

Typical responsibilities include:

Coordinating archive collections.
Monitoring document requests.
Following up on outstanding approvals.
Supporting financial audits.
Maintaining destruction certificates.
Responding to document queries.
Ordering records management supplies.
Participating in stakeholder meetings.

Professional communication skills are therefore highly valued.

Working With Digital Systems

Technology plays an important role in this position.

The successful candidate will use enterprise information management systems to capture records, maintain metadata, retrieve archived information and monitor document workflows.

Knowledge of SAP Document Management System (SAP DMS) provides an advantage because the role involves managing electronic documents, tracking approval processes and supporting users where necessary.

Applicants comfortable working with computer systems will adapt more easily to the position.

Compliance and Information Security

Document management extends beyond administration.

Records must be stored according to legal retention schedules while ensuring confidentiality and information security at all times.

The administrator helps maintain compliance with:

Records retention requirements
POPI principles
ISO quality standards
SANAS requirements
Internal document management policies

Maintaining accurate records protects the organisation during audits, legal matters and operational reviews.

Skills That Will Help You Succeed

Successful candidates usually demonstrate:

Excellent organisational skills.
High attention to detail.
Strong analytical thinking.
Good communication abilities.
Time management.
Problem-solving skills.
Professional ethics.

Teamwork.
Customer service orientation.
Computer literacy.
Planning abilities.
Ability to prioritise tasks.
Quality-focused mindset.
Ability to work under pressure.

These qualities allow administrators to manage high document volumes while maintaining exceptional accuracy.

Minimum Requirements

Applicants should have:

Matric.
Administrative or Enterprise Information Certificate.
At least one year of experience in a similar position.
Intermediate Microsoft Office skills.

Knowledge of the following will strengthen an application:

Enterprise Information Management (EIM)
SAP Document Management System (DMS)
ISO standards
SANAS requirements
Records retention schedules
POPI principles

Why Consider This Opportunity?

Many administration positions focus only on general office support.

This SANBS vacancy provides exposure to specialised records management systems used in highly regulated environments.

Benefits of the experience include:

Exposure to healthcare administration.
Digital records management experience.
Enterprise information management knowledge.
Quality assurance exposure.
SAP DMS experience.
Professional document control skills.
Compliance and audit support experience.
Opportunities to work with multiple departments.

These skills remain valuable across healthcare, government, financial services, education and many other industries.

How To Apply – Tips Before You Apply

Official SANBS career website portal- APPLY!

Before submitting your application:

Update your CV.
Highlight records management experience.
Include document control responsibilities.
Mention SAP or electronic document systems if applicable.
Demonstrate attention to detail.
Showcase administrative achievements.
Ensure contact details are correct.
Submit your application before the closing date.

Employers often receive many applications, so presenting a professional and accurate CV can improve your chances of being shortlisted.

Closing Date

Applications close on 30 July 2026.

Late applications may not be considered, so interested candidates should complete their submissions as early as possible.

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Frequently Asked Questions

1. Where is the SANBS Document and Record Administrator position located?

The vacancy is based in Parktown under the Constantia Kloof Business Unit.

2. What is the salary offered?

The advertised annual remuneration is R322,855.

3. Is previous experience required?

Yes. Applicants should have at least one year of relevant experience in a similar administrative or records management role.

4. Is this a permanent job?

No. This opportunity is offered as a fixed-term contract.

5. What qualifications are needed?

Applicants need Matric together with an Administrative or Enterprise Information Certificate. Experience with records management systems and Microsoft Office will strengthen an application.

Final Thoughts

For professionals who enjoy administration, document control and information management, this opportunity offers far more than routine office work. It provides practical experience within a respected national healthcare organisation where precision, confidentiality and quality are central to daily operations.

As interest continues to grow in Records Administrator Jobs at SANBS 2026, candidates who meet the minimum requirements should consider applying before the advertised closing date. A strong application that highlights records management experience, digital document handling skills and attention to detail can help position you competitively for this rewarding opportunity within SANBS.