What University of Johannesburg Permanent Admin Jobs Offer Beyond a Steady Paycheck

There is a particular kind of relief that comes from finding a job that actually fits the shape of your life. Not a job that drains you by five in the afternoon, not a contract that could vanish in six months, but something built to last. That relief is exactly what University of Johannesburg Permanent Admin Jobs offer right now, with the Central Academic Administration Division looking to fill an Administrative Assistant III position within its Timetables Department at the Auckland Park Kingsway Campus.

This is a re-advertised post, which often means the university is being deliberate about finding the right fit rather than rushing to fill a seat. For jobseekers with a background in academic administration, scheduling systems, or general office coordination, this vacancy is worth a proper look.

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Why This University of Johannesburg Vacancy Stands Out

Search interest around the University of Johannesburg hiring admin staff has been climbing steadily, and it is easy to see why. UJ is one of South Africa’s largest and most diverse public universities, known for its Auckland Park Kingsway Campus and its ambitious UJ Strategy 2035 vision. The institution positions itself as an international university anchored in Africa, with a mission built around innovation and collective knowledge.

Working inside a division that keeps the academic machinery running, quite literally through timetables and venue bookings, means being close to the daily rhythm of thousands of students and lecturers.

The Timetables Department sits within the Central Academic Administration Division and carries a responsibility that many people outside a university would never think about.

Every lecture slot, every assessment session, every lab booking across multiple campuses depends on this team getting the logistics right. When timetabling fails, classes clash, students miss assessments, and academic staff lose valuable teaching time. When it works, nobody notices, which is exactly the point.

What the Administrative Assistant III Role Actually Involves

The successful candidate will provide general administrative support to the Senior Manager and other Timetable Department staff, with a strong focus on the University Timetable Committee and its related processes.

A large part of the job involves working with Perceptive Content, the university’s electronic document and records management system, to process requests for timetable changes. First-line support and training will also be part of the role, helping academic staff members navigate the eForm system used for these requests.

Beyond the paperwork, there is real coordination work involved.

The role includes taking minutes and keeping records for fortnightly Timetable Department staff meetings, along with departmental administration covering staff leave, system access for the ITS INT student system, organograms, and asset lists. There will also be moments where this person steps in as backup for the other TTD Admin Assistant, handling ad hoc venue booking requests across campuses as a CELCAT Rooming Administrator.

Financial administration forms another core pillar of the position. This includes assisting with budget planning and capturing, placing orders, and tracking departmental expenditure and progress. On top of that, the role carries ongoing documentation duties for the University Timetable Committee itself, including updating the Timetable Distribution List every two months and handling meeting logistics such as attendance records, displaying documentation, and book binding for committee materials.

It is, in short, a role built for someone who thrives on structure, detail, and the quiet satisfaction of keeping a complex system running smoothly behind the scenes.

Who the University of Johannesburg Is Looking For

UJ has laid out clear minimum requirements for this post. Candidates need an NQF 6 three-year diploma in Business Administration, Communication, or a related IT field, along with at least two years of experience in academic administration at a tertiary institution. Experience with scheduling software such as CELCAT or Syllabus Plus is required, at a minimum of one year, and applicants should be comfortable working across Microsoft Office, Oracle, Perceptive Content, and IDU.

Strong Excel skills at an intermediate level are also expected, since much of the financial and record-keeping work for the department runs through spreadsheets. Beyond these formal requirements, the university has listed a set of recommendations that would strengthen an application. Direct experience with timetabling or venue bookings at a tertiary institution is valuable, as is more than a year of hands-on CELCAT experience.

Familiarity with the ITS Integrator Student System from Adapt IT, along with broader IT skills spanning HEDA and BI reporting, would also work in a candidate’s favour. Advanced Excel ability and a working knowledge of UJ’s internal policies around timetable construction and venue bookings round out the wish list.

On the personal side, the university wants someone who can hold steady under pressure while still catching the small details that matter. Basic numerical ability, strong verbal and written communication, solid client service instincts, and good time management are all listed as key behavioural attributes. Administrative skill, in the broadest sense, ties all of these together.

The Practical Details Jobseekers Need to Know

This is a permanent position, classified at Skilled level, based at the Auckland Park Kingsway Campus. Remuneration is market related, and the post has been marked as an Employment Equity position. The closing date for applications is 7 August 2026, so candidates interested in this opportunity should not leave their application until the last moment.

A complete application needs a detailed curriculum vitae along with the names and full contact details of at least three traceable and credible referees. Applicants must also attach a certified copy of their highest academic qualification and, where applicable, proof of registration with any relevant professional body.

As part of UJ’s standard hiring process, candidates may be required to undergo psychometric testing or other selection assessments. In line with legal requirements under the Criminal Law Sexual Offences and Related Matters Amendment Act, all prospective employees will also be checked against the National Register for Sex Offenders before any appointment can be finalised.

For those with questions about the role itself, the university has listed Ms Martie Bester as the contact for job content enquiries, while questions about remuneration and benefits can be directed to Ms Busisiwe Dumezweni, the HCM Business Partner handling this post. Technical issues with the online application portal can be resolved through PNET, UJ’s e-recruitment service provider.

Why a Role Like This Matters Right Now

South Africa’s job market has not been kind to jobseekers in recent years, and permanent positions inside stable, well-established institutions carry a different kind of weight than they used to. A university the size of UJ offers more than a paycheck. It offers structure, a clear career path, and the chance to build genuine expertise in a specialised field like academic timetabling and venue management, skills that remain in demand across the higher education sector.

For someone currently working in general administration who wants to move into a more specialised, systems-driven environment, this Timetables Department post is a natural next step. It rewards precision, patience, and a genuine interest in keeping things organised for the benefit of thousands of people who will never see the work happening behind the scenes.

There is also a longer view worth considering. Administrative careers inside universities tend to offer a steady ladder upward, since institutions like UJ are large enough to have internal growth paths across finance, student administration, academic support, and systems management.

Someone who masters scheduling software, financial capturing, and committee administration in this role builds a skill set that transfers well into more senior coordination positions over time. It is the kind of foundational post that can quietly shape the next decade of a career, provided the person in the seat treats the detail work with the seriousness it deserves.

How To Submit Your Application

University of Johannesburg career job website portal- APPLY!

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Frequently Asked Questions

What qualification do I need to apply for this UJ Administrative Assistant III post?
You need an NQF 6 three-year diploma in Business Administration, Communication, or a related IT field, along with at least two years of relevant academic administration experience at a tertiary institution.

Is this a permanent position at the University of Johannesburg?
Yes, this Administrative Assistant III role in the Timetables Department is advertised as a permanent, Skilled level position based at the Auckland Park Kingsway Campus.

Do I need experience with scheduling software to qualify?
Yes, applicants need at least one year of experience using scheduling software such as CELCAT or Syllabus Plus. More than a year of CELCAT experience specifically is listed as a recommendation.

When is the closing date for this vacancy?
Applications close on 7 August 2026. Candidates should submit their full application, including certified qualifications and referee details, before this date.

Will I need to undergo any additional checks before appointment?
Yes, all prospective employees are screened against the National Register for Sex Offenders as required by law, and candidates may also be subjected to psychometric testing or other selection instruments as part of the process.

Final Word for Applicants

Opportunities like this do not come around often in the same shape. A permanent, structured role inside one of South Africa’s leading universities, with a clear scope of responsibility and room to grow into deeper systems and financial expertise, is worth the effort of putting together a strong application.

Jobseekers who meet the requirements and want steady, meaningful work inside an institution built around education and impact should take the time to apply properly before the 7 August 2026 deadline.

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