Office Administration Assistant: Finbond Mutual Bank
Table of Contents
Are you a proactive, detail-oriented individual with a passion for administration and asset management? Do you enjoy supporting a dynamic IT and operations environment where accuracy and timeliness matter? Finbond Mutual Bank, a trusted and established financial institution in South Africa, is looking for an Office Administration Assistant – Assets to join our team in Pretoria.
Office Administration Assistant: Assets Administration
Location: Pretoria, South Africa
Company: Finbond Mutual Bank
Application Deadline: 12 June 2025
This is a fantastic opportunity for someone who wants to grow in the field of administrative support and IT asset coordination, all while being part of a supportive, high-performance team. If you’re a highly organized individual with strong computer skills and a keen eye for detail, this position could be your ideal next step.
About Finbond Mutual Bank
Finbond Mutual Bank is a well-known name in the South African financial services sector, delivering trusted banking solutions to a broad customer base. With a commitment to integrity, client service, and innovation, Finbond provides a supportive environment for growth and professional development. We pride ourselves on our employee-centric culture and dedication to empowering South Africans through accessible financial services.
Purpose of the Role: Office Administration
As the Office Assistant (Assets), you will support the IT and operations teams by managing various administrative tasks related to assets, procurement processes, and invoice tracking. This role is critical in maintaining up-to-date asset records, ensuring smooth equipment transfers, and assisting with payment tracking and documentation. You will serve as the key liaison between finance, IT technicians, and branch administrators.
Key Responsibilities– Office Administration
Daily Responsibilities:
• Monitor and manage calls on the Manage Engine system for tasks such as asset transfers, purchase of cash boxes, asset cards, and purchase order (PO) items.
• Review and process Proof of Payments (POPs) from Manage Engine and ensure any outstanding payments are loaded onto Fraxion.
• Keep the IT Payment Sheet updated to reflect new and processed payments.
• Update and maintain the IT Asset Input Sheet with accuracy.
• Save, name, and organize invoices by PO and invoice numbers for traceability.
• Upload all Fraxion payment transactions in a timely and accurate manner.
• Complete asset transfers using the Asset Register.
• Submit asset updates for approval after technician confirmation and set Manage Engine calls to “Awaiting Approval” status.
• Assist with general office administration tasks and handle ad hoc responsibilities as required.
Weekly Responsibilities:
• Collect and verify POPs to confirm that all invoices are matched with corresponding payments.
• Ensure all outstanding payments are accounted for and processed in time for the weekly report.
• Track approval statuses on Manage Engine and update records once approvals are received.
Monthly Responsibilities:
• Prepare the Asset Register for monthly submission.
• Remind IT technicians to submit their monthly expense sheets and logbooks.
• Finalize and review the IT Asset Input Sheet by the 5th of each month.
• Close all “Updated Asset” tickets once the Asset Register has been submitted.
• On receiving the updated Asset Register, validate and cross-check it against the internal “Updated List to Finance” sheet to ensure accuracy in transfers and asset scrapping.
Quarterly Responsibilities (Every 3 Months):
• Review and reconcile branch-level Asset Registers.
• Identify and correct any discrepancies between physical assets and recorded data.
• Liaise with branches, Area Managers (AMs), and IT technicians to resolve unlogged transfers or errors.
• Update and maintain the branch asset checklist in real time during the audit process.
Minimum Requirements
Qualifications:
• A completed Matric certificate (Grade 12) is essential.
Experience:
• Prior experience in office administration, asset tracking, or IT support functions will be a strong advantage.
• Previous work in a financial or technical environment will be beneficial.
Key Competencies and Skills:
• Excellent communication skills, both written and verbal.
• A keen attention to detail and the ability to handle multiple tasks simultaneously.
• Strong organizational and record-keeping abilities.
• Ability to work independently as well as part of a team.
• Comfortable working under pressure and meeting tight deadlines.
• High level of integrity and discretion when handling confidential information.
Technical Requirements:
• Proficient in Microsoft Excel and Word (intermediate to advanced level).
• Basic understanding of asset management systems and payment platforms such as Fraxion and Manage Engine is advantageous.
Why Join Finbond Mutual Bank?
At Finbond, we don’t just offer jobs—we build careers. As part of our team, you’ll enjoy a professional yet supportive work environment where your contributions are valued. You’ll gain exposure to multiple departments and get hands-on experience that adds value to your professional journey.
How to Apply
If you meet the requirements and are ready to bring your administrative talents to a thriving, people-focused bank, we encourage you to apply by 12 June 2025.
<Click here to apply for Office Administration Assistant> This is Finbond Mutual Bank vacancy web portal.
Let’s grow together—apply now and make your mark in the world of finance and operations at Finbond Mutual Bank.
You may apply for Administrative Assistant at City of Ekurhuleni
Visit dailyspark.co.za to view more jobs
Stay Connected:
Follow VisionSoul on social media and join our WhatsApp channel for the latest updates.
Disclaimer:
VisionSoul.co.za operates independently and is not connected to or endorsed by any employers or recruiters featured on this platform. We do not engage in recruitment or application processing on behalf of any organization.
VisionSoul serves as an informational hub, providing users with access to career opportunities and employment-related content.
Leave a Reply