Administrative Assistant: City of Ekurhuleni

Are you highly organized, detail-oriented, and passionate about supporting efficient financial operations? The City of Ekurhuleni invites qualified and committed individuals to apply for the position of Administrative Assistant – Finance Archives within our esteemed Finance Department. This is a unique opportunity to be part of a dynamic team that values integrity, service excellence, and accountability in public finance.

Job Opportunity: Administrative Assistant – Finance Archives (Ref: FINA19077)
Location: City of Ekurhuleni, Gauteng, South Africa
Closing Date: 11 June 2025
Salary Range: R231,156 – R317,076 per annum (basic salary, plus competitive benefits)
Contract Type: Permanent Full-Time

About the Role

As an Administrative Assistant specializing in Finance Archives, you will play a key support role in maintaining the integrity of our payroll and financial record-keeping systems. This position is critical in ensuring that all financial documentation is properly filed, archived, and easily retrievable in accordance with City protocols and national standards.

You’ll be working in a highly structured environment where accuracy, confidentiality, and timeliness are paramount. This is an ideal opportunity for a professional with a strong administrative background in a payroll or finance-related environment who wants to contribute to effective governance and service delivery in local government.

Key Responsibilities

In this role, you will be expected to:
• Provide comprehensive administrative and clerical support to the Finance Department’s archives section, with a primary focus on payroll-related documentation.
• Ensure all payment records and financial documentation are correctly filed, indexed, and securely stored to facilitate quick retrieval when needed.

• Execute routine tasks such as printing, scanning, data entry, and document archiving while maintaining full compliance with internal policies and data protection standards.
• Assist in organizing and maintaining digital and paper-based record-keeping systems.
• Support finance staff across various administrative functions to ensure a smooth workflow within the department. Administrative Assistant.

• Monitor your own work to ensure compliance with safety protocols and legislative requirements such as Batho Pele principles.
• Minimize financial waste by using resources efficiently and recommending improvements where necessary.
• Prioritize tasks effectively and manage daily responsibilities with minimal supervision.

Minimum Requirements

To be considered for this role, you must meet the following requirements:
• Educational Qualification:
Grade 12 / Matric certificate or equivalent qualification (NQF Level 4).
An Archive Certificate or a qualification in records management will be considered an added advantage.
• Experience:
A minimum of 2 to 5 years’ relevant experience in a payroll or financial administrative environment is essential.

• Technical Skills:
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong digital filing and organizational skills
• Knowledge of record-keeping and document control procedures. Administrative Assistant.
• Other Competencies:
• Excellent attention to detail
• Ability to work independently and within a team
• Strong communication and time-management skills. Administrative Assistant.
• Commitment to ethical practices and municipal governance standards

Why Work for the City of Ekurhuleni?

The City of Ekurhuleni is one of South Africa’s most progressive and rapidly growing metropolitan municipalities. We pride ourselves on delivering quality services, promoting innovation, and developing inclusive economic opportunities. Joining our Finance Department means being part of a dedicated team working towards transparent financial governance and efficient public service.

As an employer, we offer:
• Competitive remuneration packages
• A supportive and inclusive work culture
• Opportunities for professional development and skills enhancement
• Access to employee wellness and benefit programs
• A chance to make a meaningful impact in the community

Application Guidelines

• Enquiries: For more information about this position, call 0860 54 3000.

<Click here to apply for Administrative Assistant> This is City of Ekurhuleni recruitment website

Or visit https://rems.ekurhuleni.gov.za/eRecruitment/ And create an account and search for the Administrative Assistant job available

• Performance Agreement: The successful applicant will be required to sign a performance contract in accordance with Council resolutions.
• Qualifications: Shortlisted candidates may be asked to provide proof of NQF levels for their educational qualifications.
• Employment Equity: The City of Ekurhuleni is committed to the principles of the Employment Equity Act. We reserve the right to appoint, not appoint, or appoint a candidate laterally.
If you do not receive feedback within six (6) weeks after the closing date, please consider your application unsuccessful.
Join us and be a part of building a better, more efficient city. Apply today and contribute to transparent, accountable financial practices that make a difference.

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