Department of Defence Secretary Vacancies 2026

Department of Defence Secretary Vacancies 2026: Full Job Description, Requirements, and Application Guide. The Department of Defence Secretary Vacancies 2026 present an exciting career opportunity for individuals who want to play a meaningful role in supporting South Africa’s defence operations. These positions are perfect for organised, detail-oriented, and service-driven applicants who are ready to contribute to one of the nation’s most essential government departments.

These vacancies highlight the importance of efficient administrative systems within the Department of Defence. Secretaries are often the backbone of operational support, ensuring that Directors, Commanders, and senior leadership can execute their duties with accuracy, readiness, and professionalism.

As the Department continues to evolve and strengthen its administration, the Department of Defence Secretary Vacancies 2026 offer a stable career path and long-term growth potential. This guide provides a fully rewritten, human-centred, detailed, and SEO-optimized breakdown of the positions, including closing dates, responsibilities, requirements, application processes, and important compliance rules.

Whether you’re searching Google for job opportunities or exploring government career growth options, this comprehensive article covers everything you need to know about the Department of Defence Secretary Vacancies 2026.

Overview of the 2026 Secretary Vacancies

The Department of Defence is recruiting dedicated individuals to serve as Secretaries within the SA Army College and the SA Army Support Formation. These roles require exceptional organisational abilities, professional communication skills, and an eagerness to maintain the operational integrity of high-level military offices.

The Department of Defence Secretary Vacancies 2026 are open to South African citizens with a minimum of Grade 12, who demonstrate strong administrative and interpersonal capabilities. The positions fall under Salary Level 05, with annual remuneration ranging between R228 321 and R268 950, depending on experience and qualifications.

Applications must be submitted using the prescribed Z83 form, accompanied by a detailed CV. Only shortlisted candidates will submit certified documents during the interview stage. Faxed or incomplete applications will be rejected.

The Department of Defence Secretary Vacancies 2026 are ideal for job seekers looking for secure employment, government benefits, and opportunities for professional advancement.

Important Application Information

The Department has clearly defined the correct procedures for applying to the Department of Defence Secretary Vacancies 2026. All applicants must follow these instructions precisely to avoid disqualification.

1. Closing Date
22 December 2025 at 16h00
Applications submitted after this deadline will not be considered.

2. Application Form Requirements
Applicants must use the updated Z83 form, available from Public Service offices or the DPSA website.
If an applicant uses an outdated or incorrect version of the Z83 form, their application will be disqualified. That is an essential requirement for all applicants pursuing the Department of Defence Secretary Vacancies 2026.

The Z83 form must be:
• Completed in full
• Signed and dated
• Accompanied by a detailed CV outlining qualifications, competencies, and experience
• Submitted separately for each post if applying for multiple positions

3. Documentation Requirements
Only shortlisted candidates will be asked to submit certified copies of:
• Qualifications
• ID
• Relevant certificates
Documents must not be older than six months.

4. Communication Policy
Due to high numbers of applications:
• Only shortlisted candidates will be contacted
• If no response is received within three months of the closing date, the application must be considered unsuccessful

5. Personnel Suitability Checks
Successful candidates for the Department of Defence Secretary Vacancies 2026 will undergo:
• Criminal record checks
• Citizenship verification
• Employment history verification
• Financial/asset record checks
• Qualification verification
• Security clearance
These checks ensure that only trustworthy and reliable individuals are appointed.

Position 1: Secretary – SA Army College (Pretoria)

Reference Number: ARMYCOLLEGE/03/45/25/01
Salary: R228 321 – R268 950 per annum
Centre: SA Army College, Pretoria

This position is part of the Department of Defence Secretary Vacancies 2026 and offers a professional administrative working environment within the SA Army College.

Minimum Requirements
• Grade 12 / NQF Level 4
• Secretarial or administrative experience is advantageous

Key Skills Needed
• Strong computer literacy
• Excellent communication abilities
• Professional telephone etiquette
• Organisational skills
• Ability to maintain confidentiality
• Strong interpersonal and team-support skills
• Ability to work with tact and discretion
The Department is searching for individuals who thrive in structured environments and can confidently support senior military leadership.

Responsibilities
The Secretary stationed at the SA Army College will perform a wide range of tasks essential for the smooth functioning of the Director’s office. Typical duties for the Department of Defence Secretary Vacancies 2026 include:
1. Secretarial and Reception Duties
• Receiving and directing telephone calls
• Scheduling diary entries, appointments, and events
• Typing documents using Microsoft Word
• Operating essential office equipment such as fax machines and photocopiers

2. Clerical and Administrative Support
• Drafting routine correspondence and official reports
• Filing and retrieving departmental documents
• Managing the leave register and telephone accounts
• Processing travel and subsistence claims
• Handling purchasing of basic items like stationery and refreshments
• Recording minutes during meetings

3. Coordination and Event Support
• Making travel arrangements through approved travel agencies
• Verifying travel documentation
• Organising meetings, identifying venues, sending invitations, arranging refreshments, and preparing meeting schedules
• Collecting and distributing documents important for the Director’s meetings

4. Compliance and Knowledge Management
• Staying updated on departmental prescripts and public service policies
• Ensuring accurate application of rules and procedures
• Understanding workflow processes within the Director’s office

These duties illustrate the depth and importance of the Department of Defence Secretary Vacancies 2026 and the need for reliable individuals who can handle sensitive tasks with professionalism.

Position 2: Secretary – SA Army Support Formation (Pretoria)

Reference Number: ARMYSUPFMN/03/45/25/02
Salary: R228 321 – R268 950 per annum
Centre: SA Army Support Formation, Pretoria
This opportunity forms part of the broader recruitment initiative for the Department of Defence Secretary Vacancies 2026.

Minimum Requirements
• Grade 12 / equivalent qualification
• Administration or secretarial experience (advantageous)

Critical Skills for This Role
Applicants should demonstrate:
• Good communication and interpersonal skills
• Excellent computer literacy
• A strong sense of confidentiality
• Good organisational and planning skills
• The ability to function under pressure
• Professionalism in dealing with senior personnel

Key Responsibilities
The successful candidate will deliver full secretarial and administrative support to the Director and may be involved in several essential tasks that mirror the first role.
Responsibilities include:

• Receiving and directing incoming calls
• Managing the Director’s diary and appointment schedule
• Typing official documents
• Coordinating meetings and events
• Processing invoices and travel claims
• Filing, recording, and distributing all incoming/outgoing documents

• Managing standard procurement activities
• Drafting reports and routine correspondence
• Supporting compliance with policies and departmental prescripts
Like all posts under the Department of Defence Secretary Vacancies 2026, this role requires dedication, confidentiality, and a high level of administrative discipline.

How to Apply

<Click here to download the Government Circular 45 of 2025> Verification of the job advertisement

Applicants must follow instructions carefully to ensure their applications for the Department of Defence Secretary Vacancies 2026 are accepted.

Submission Addresses
For SA Army College Applications:
Department of Defence
SA Army College
Private Bag X1002
Thaba Tshwane
Pretoria
0143

OR hand deliver to:
SA Army College, 137 Van Riebeeck Road, Thaba Tshwane, Pretoria
OR email to: Nyabane.Maswanganyi@dod.mil.za

For SA Army Support Formation Applications:
Department of Defence
SA Army Support Formation
Private Bag X172
Pretoria
0001
OR hand deliver to:
Corner Vissagie and Thabo Sehume Street, Pretoria
OR email to: asfinvitations@dod.mil.za

Why These Positions Matter in 2026

The Department of Defence Secretary Vacancies 2026 are more than just administrative jobs. They play a crucial role in ensuring that the Defence Force functions effectively. Secretaries manage critical communication channels, maintain accurate documentation, support strategic meetings, and ensure that Directors receive the administrative support needed for informed decision-making.

In an era where digital transformation, compliance, and operational readiness are priorities, the success of the Department relies on employees who understand the seriousness and confidentiality of defence work. The Department of Defence Secretary Vacancies 2026 reflect a strong commitment to building an administrative workforce that is both competent and trustworthy.

10 Frequently Asked Questions

Below are the most important FAQs for applicants considering the Department of Defence Secretary Vacancies 2026.
1. What is the closing date for applications?
The closing date is 22 December 2025 at 16h00. Late applications will not be considered.
2. Can I apply using a faxed or photocopied Z83 form?
No. Faxed or photocopied applications will be rejected for the Department of Defence Secretary Vacancies 2026.

3. Must I submit certified documents with my application?
Not at the initial stage. Only shortlisted candidates will submit certified copies.
4. Can I apply for multiple posts?
Yes, but each application must have its own Z83 form and CV.

5. What qualifications are required?
A minimum of Grade 12 / NQF Level 4.
6. Will I undergo security checks?
Yes. All successful candidates will undergo comprehensive suitability and security checks.

7. Are these permanent positions?
Yes, these roles are permanent government positions with a 12-month probation period.
8. What salary level applies?
Both posts fall under Salary Level 05, ranging from R228 321 – R268 950 annually.

9. Will I receive training?
New hires are expected to familiarise themselves with departmental prescripts, but supervisors may provide on-the-job guidance.
10. What makes the Department of Defence Secretary Vacancies 2026 unique?
They offer stable government employment, opportunities for growth, and the chance to work directly in support of military operations.

Conclusion

The Department of Defence Secretary Vacancies 2026 are exceptional opportunities for committed individuals who want to build a career within South Africa’s defence environment. These roles require attention to detail, professionalism, confidentiality, and a genuine desire to support the operational backbone of the Defence Force.

With competitive salaries, structured work environments, and long-term career pathways, these positions offer significant value for applicants seeking stability and purpose.
If you have the right skills, discipline, and passion for administrative excellence, then applying for the Department of Defence Secretary Vacancies 2026 could be the next step in your career journey.

Ensure that you complete your application correctly, follow all guidelines, and submit it before the closing date. This is your chance to contribute to a respected national institution and build a future within the public service.

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