Gauteng Material Recording Clerk Jobs 2026 at Health Department

Gauteng Material Recording Clerk Jobs 2026: Apply by 29 September

For job seekers who enjoy organised workplaces, accurate record-keeping and practical administrative responsibilities, the Gauteng Material Recording Clerk Jobs 2026 opportunity with the Gauteng Department of Health offers a chance to build a career in public-sector materials and asset administration.

The position is based at Dunswart Provincial Laundry and forms part of the Laundry Directorate. There is one Material Recording Clerk Level 5 post available, with a salary package of R237,453 to R279,708 per year, plus benefits. The closing date for applications is 29 September 2026.

This role is more than simply entering information into a computer. The successful candidate will help keep stock records accurate, monitor materials, support asset control, capture invoices and contribute to regular stocktaking and reporting. For someone who is comfortable working with figures, systems and detailed records, the position provides exposure to several important areas of government administration.

Stay Connected:

Follow VisionSoul on social media and join our WhatsApp channel for the latest updates.

A Role Built Around Accuracy and Organisation

Imagine a workplace where every item received needs to be recorded, every asset must be accounted for and stock levels need to be monitored throughout the year. That is the environment in which the Material Recording Clerk will operate.

The appointed employee will be responsible for recording stock received and issued on the relevant stock cards, checking expiry and shelf dates, and conducting regular spot checks. These activities help identify discrepancies before they become larger problems.

Stock must also be kept neatly arranged, with the FIFO (First In, First Out) and FEFO (First Expired, First Out) methods applied where appropriate. The employee will participate in monthly inventory activities and help calculate minimum and maximum stock requirements for the new financial year.

The position also has an asset-management component. Duties include barcoding and allocating new assets to different areas, reconciling assets, preparing asset reports and carrying out asset verification. Losses involving assets must be reported to the relevant loss committee.

Department of Health Clerk Opportunity in Gauteng

The vacancy is advertised by the Gauteng Department of Health and is located at Dunswart Provincial Laundry.

Although the job title focuses on material recording, the responsibilities cover several interconnected administrative functions. The employee will capture Goods Received Vouchers (GRVs), assist with invoice information, update monthly acquisition spreadsheets and liaise with suppliers when required.

The successful applicant will also participate in stocktaking twice a year and assist with maintaining accurate records throughout the financial cycle.

This makes the position particularly relevant to applicants interested in public administration, supply chain support, stock control, asset management and related clerical work.

What Applicants Need to Bring

The minimum educational requirement listed for the position is a Grade 12 Senior Certificate or equivalent qualification.

Applicants should also be comfortable using standard computer applications, particularly MS Word, MS Excel and MS PowerPoint, or relevant SCM systems. Knowledge of systems and processes such as SAP, SRM and SCM is required, together with an understanding of applicable government policies, including the Public Finance Management Act (PFMA).

The department is also looking for someone with good communication and interpersonal skills. Numeracy is important because the position involves stock figures, reconciliations, inventory information and minimum and maximum stock calculations.

Other qualities mentioned in the advertisement include analytical thinking, problem-solving, ethical conduct, time management, the ability to work independently and the ability to remain productive under pressure.

A valid driver’s licence is also listed among the requirements.

Key Duties of the Material Recording Clerk

The appointed candidate will be expected to perform a range of stock, asset and administrative duties, including:

Recording stock received and issued on the relevant stock cards.
Checking stock expiry dates and shelf dates.
Performing monthly spot checks and correcting discrepancies.
Conducting monthly inventory activities.
Keeping stock shelves organised and properly packed.
Applying FIFO and FEFO principles when handling stock.
Calculating minimum and maximum stock requirements.
Barcoding and allocating new assets to designated areas.
Performing monthly asset reconciliations.

Reporting lost assets to the appropriate committee.
Capturing Goods Received Vouchers and related information.
Updating monthly acquisition spreadsheets.
Liaising with suppliers where necessary.
Participating in stocktaking activities twice each year.
Preparing monthly asset reports.
Conducting asset verification.
Carrying out lawful instructions assigned by the supervisor or delegated authority.

These responsibilities show why attention to detail is important. A small recording error can affect stock balances, asset registers or reports, so the role requires someone who takes administrative accuracy seriously.

Salary, Location and Closing Date

The Material Recording Clerk Level 5 position offers a salary of R237,453 to R279,708 per annum, plus benefits.

Employer: Gauteng Department of Health
Directorate: Laundry
Workplace: Dunswart Provincial Laundry
Reference: refs/055987
Posts available: 1
Closing date: 29 September 2026

The advertisement lists Mrs. KL Sithebe as the enquiry contact.

How to Apply

Applications must be submitted online through the Gauteng provincial government recruitment platform or the Gauteng Professional Job Centre- APPLY!

Applicants should use the new Z83 application form and ensure that it is fully completed, initialled and signed. The department states that the position advertised under the department field on the Z83 should indicate the Department of Health.

A recently updated and detailed CV must accompany the Z83. Applicants should make sure that information on the CV corresponds with information provided on the application form. Employment history should be presented chronologically, including the institution, position and dates of employment.

The advertisement states that applicants are not required to submit copies of qualifications and other supporting documents with the initial application. Shortlisted candidates may subsequently be requested to provide certified documentation before or during the interview process.

Applicants with foreign qualifications may need to provide an evaluation certificate from the South African Qualifications Authority (SAQA).

The department may conduct personnel suitability and verification checks. It also reserves the right to use practical exercises or tests for non-SMS positions during recruitment.

Before You Submit Your Application

A careful application can make the recruitment process easier for both the applicant and the recruiting department. Before submitting, check that your Z83 is complete and signed, your CV is current and your employment dates are clearly presented.

It is also worth reviewing the requirements against your own experience. In particular, applicants should consider whether they have the stated computer skills and knowledge of SAP, SRM, SCM and relevant government policies.

The advertisement also notes that candidates who have not been contacted within three months after the closing date should regard their application as unsuccessful.

People with disabilities are encouraged to apply, while the department states that recruitment is guided by the principles of Employment Equity.

Frequently Asked Questions

1. Where is the Material Recording Clerk position located?

The position is based at Dunswart Provincial Laundry in Gauteng under the Laundry Directorate of the Gauteng Department of Health.

2. What qualification is required?

Applicants need a Grade 12 Senior Certificate or an equivalent qualification. The advertisement also specifies computer literacy and knowledge of relevant systems and government policies.

3. How many positions are available?

There is one Material Recording Clerk Level 5 position advertised under reference number refs/055987.

4. What is the salary for the position?

The advertised salary is R237,453 to R279,708 per annum, plus benefits.

5. When does the application close?

Applications must be submitted by 29 September 2026. Candidates should ensure that their Z83 and detailed CV are properly completed before submitting the application online.

A Practical Opportunity in Public-Sector Administration

A materials-focused clerical position can provide exposure to much more than routine administration. Through stock recording, asset verification, inventory control, supplier communication, invoice capturing and reporting, the successful applicant will become part of the systems that help a public healthcare institution manage its resources responsibly.

For eligible Grade 12 applicants in Gauteng who have strong organisational skills, computer literacy and an interest in stock or asset administration, this vacancy provides a clearly defined entry point into the public service.

Those interested in applying should carefully follow the official application instructions and submit their documents before the 29 September 2026 deadline.