City of Ekurhuleni Admin Officer Support Services Records 2026: Salary, Requirements and How to Apply

If you are looking for a permanent municipal administration opportunity in Gauteng, the City of Ekurhuleni has opened an opportunity that could appeal to candidates with qualifications and experience in administration, records management, office management and public administration.

The City of Ekurhuleni admin officer support services records 2026 vacancy is available within the Roads & Storm Water Department. The position focuses on the effective administration, control and maintenance of official records while supporting several important administrative functions within the department.

The position is based with the City of Ekurhuleni and offers a permanent employment opportunity with a basic salary ranging from R438,804 to R601,956 per annum, in addition to applicable benefits.

The closing date for applications is 27 August 2026.

This is more than a conventional filing position. The successful candidate will be expected to help maintain an organised records environment, monitor the movement of documentation, support human resources administration, assist with procurement and assets administration, and ensure that records are handled in accordance with applicable legislation and municipal procedures.

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City of Ekurhuleni Admin Officer Vacancy 2026

The position is advertised as:

Admin Officer: Support Services Records RSWD – RSWD20640

The vacancy falls under the Roads & Storm Water Department, which forms part of the City of Ekurhuleni.

The primary purpose of the role is to coordinate the activities of the records section and ensure that an effective records system is maintained. This system needs to serve the operational requirements of employees while also complying with relevant legislative and administrative requirements.

For someone who enjoys structured administrative work, accurate documentation and organised office systems, the position could provide an opportunity to build experience within a large metropolitan municipality.

The role is also permanent, which may make it particularly attractive to job seekers who are looking for greater employment stability rather than a short-term contract.

Job Details at a Glance

Employer: City of Ekurhuleni
Position: Admin Officer: Support Services Records
Reference: RSWD20640
Department: Roads & Storm Water Department
Assignment: Permanent

Salary: R438,804 – R601,956 basic salary per annum, plus benefits
Location: City of Ekurhuleni
Closing date: 27 August 2026

Applicants should make sure they understand the requirements before submitting an application. The municipality states that applications must include the necessary supporting documentation and that incomplete applications may not be considered.

What Does the Admin Officer: Support Services Records Do?

The role combines records administration with broader office support responsibilities.

One of the central responsibilities is ensuring that files are properly managed throughout their lifecycle. This includes opening, referencing, indexing and closing files so that information can be located efficiently when required.

Effective records management is important in a large organisation because departments generate substantial amounts of correspondence, forms, reports, employee information and other documentation. Without a reliable system, important information can become difficult to locate or may not be retained or disposed of correctly.

The successful candidate will therefore contribute to maintaining an accurate and accessible records environment.

The position also involves circulating correspondence addressed to staff. This means the employee will need to ensure that relevant documentation reaches the appropriate people and that the movement of information through the department is properly controlled.

Another important responsibility involves tracking documents processed through the Records Section. Candidates should therefore be comfortable working with administrative systems and maintaining accurate information.

Records Management Responsibilities

Records management is at the centre of this position.

The successful candidate will be responsible for keeping records up to date and ensuring that files are properly controlled. This includes opening new files, assigning references, indexing documents and closing files when appropriate.

The employee will also assist with the disposal of information in accordance with applicable legislation.

This is an important aspect of the job because government and municipal records cannot simply be removed or discarded without following the appropriate procedures. Records must be managed according to the relevant requirements, policies and retention arrangements.

Candidates with a Records Management or Archives certificate may therefore find that their training is particularly relevant to the position.

Attention to detail will be important. A small filing error can make it difficult for another employee to locate information later, while incomplete records can affect administrative processes.

Human Resources Administration

Although the vacancy is focused on records and support services, the position also includes several human resources administration responsibilities.

The successful candidate will assist with administrative activities such as leave forms and attendance registers.

This means the employee may work with documentation relating to staff attendance and leave administration while ensuring that information is properly recorded and maintained.

The position also requires the processing of information relating to staff attendance.

Applicants who have previously worked in an administrative environment where confidential employee information was handled should understand the importance of accuracy, discretion and proper document control.

Good administrative discipline will be essential because employee records need to be handled carefully and maintained according to organisational procedures.

Procurement and Petty Cash Duties

The role extends beyond records management into general office administration.

The successful candidate will be expected to assist with the procurement of office consumables and the handling of petty cash.

This means candidates should understand basic administrative controls and be comfortable working with office-related purchasing processes.

Experience dealing with invoices, requisitions, stock, petty cash or similar administrative activities could be useful in this environment.

Accuracy will be especially important when handling financial or procurement-related documentation.

Asset Administration

Another part of the vacancy involves assisting with the administration of office assets.

The successful candidate will be expected to ensure that new assets are bar-coded and registered. Inventory forms must also be kept up to date.

The employee will further assist with ensuring that obsolete assets are handled in accordance with the applicable Asset Management Policy.

This responsibility means the position requires someone who can maintain accurate records not only of documents and files but also of physical equipment and assets.

Candidates who have worked with asset registers, inventory systems or office equipment records may find this aspect of the position familiar.

Office Equipment and Printing Machinery

The successful candidate will also be responsible for the management, safekeeping and maintenance of printing machinery and office equipment.

This does not necessarily mean the employee will perform technical repairs. Rather, the responsibility relates to ensuring that equipment is properly managed, safeguarded and maintained within the office environment.

Good organisation and communication can therefore be important when dealing with equipment, service requirements and other administrative needs.

Minimum Requirements for the Position

Candidates interested in the vacancy should carefully consider the stated minimum requirements.

The City of Ekurhuleni requires applicants to have a Diploma in Office Management, Public Management or Public Administration.

A Certificate in Records Management or Archives is also required.

Applicants must be computer literate and must have completed Matric.

The advertisement further requires one to two years of experience in a similar environment.

These requirements indicate that the position is aimed at candidates who already have a foundation in administration and some relevant workplace exposure.

If your background combines office administration with records management, public administration or municipal support functions, this vacancy may be worth considering.

Who Could Be a Good Fit?

The position could suit an organised administrative professional who enjoys working with information, documents and structured processes.

A strong candidate should be comfortable working with files and administrative records and should understand why accurate record keeping matters.

The role may also appeal to someone who enjoys a varied administrative environment because the responsibilities extend into human resources administration, procurement, petty cash, asset management and office equipment.

Attention to detail is likely to be particularly valuable.

The successful employee will need to keep information current, track documents and follow established procedures. Someone who regularly checks their work and maintains an organised filing system could therefore have an advantage.

Computer literacy is another important requirement. Modern records administration often involves both physical and electronic information, meaning candidates should be comfortable using computer-based systems.

Salary and Employment Benefits

The advertised basic salary is R438,804 to R601,956 per annum, with applicable benefits.

The exact remuneration received by an appointed candidate will depend on the applicable municipal employment arrangements and conditions.

Because the position is permanent, it may be attractive to candidates who are seeking a longer-term career opportunity within local government.

Working for a metropolitan municipality can also provide exposure to large-scale public administration and the systems used to support municipal service delivery.

MFMA Competency Requirement

The advertisement contains an important note concerning the Municipal Finance Management Act minimum competency requirements.

A successful candidate who does not have the required MFMA minimum competency requirements will be required to obtain them within 18 months of appointment, in accordance with the National Treasury requirement.

Candidates should therefore read this condition carefully and understand how it applies to their circumstances before accepting an appointment.

Important Documents for Applicants

Job seekers should pay close attention to the documentation requirements.

The City states that applications will not be considered if the necessary copies of required qualifications, identity documents, driver’s licence where applicable, and current professional registration where applicable are not attached to the application or CV.

Candidates may also be asked to provide proof of the applicable NQF level of qualifications they have obtained.

Before submitting an application, applicants should therefore check their documents carefully.

A strong CV is important, but meeting the documentary requirements is equally important. A candidate who has the required qualification but fails to provide the requested supporting documentation could risk having the application excluded from consideration.

What Happens After Applying?

The recruitment process does not end when an application is submitted.

The advertisement states that appointments will be made on a permanent basis and will be subject to the applicable employment requirements.

Successful candidates may also be required to undergo relevant competency assessments and security clearance or vetting processes.

The appointment will further involve an employment contract, performance agreement and disclosure of financial interests.

Applicants should therefore ensure that the information supplied during the application process is accurate and can be supported if requested.

The City also states that candidates who have not been informed of the outcome within six weeks of the closing date should regard their applications as unsuccessful.

Why This Vacancy Could Be Worth Considering

Administrative professionals sometimes focus only on private-sector vacancies and overlook opportunities within municipalities.

A role such as this can provide exposure to several areas of administration at once. Instead of focusing exclusively on filing, the successful employee will work across records, correspondence, staff attendance, human resources administration, procurement, petty cash, assets and office equipment.

That variety could be valuable for someone who wants to develop a broader administrative career.

The permanent nature of the appointment may also be attractive to experienced job seekers who want to establish themselves in a structured public-sector environment.

For candidates interested in local government administration, records management or support services, this opportunity could represent a useful career step.

How to Apply for the City of Ekurhuleni Vacancy

Interested candidates should use the online application system provided by the City of Ekurhuleni– APPLY!

Applicants should follow the instructions contained in the official vacancy advertisement and ensure that the application is submitted before the closing date.

The closing date is 27 August 2026.

Candidates should avoid waiting until the final day to apply. Submitting early gives applicants an opportunity to check that the required documents have been attached and that all requested information has been completed correctly.

The City has also warned job seekers about recruitment scams. According to the municipality, legitimate City vacancies and applications are handled online through its official website, and applicants should be cautious of anyone requesting payment to process a municipal job application.

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Frequently Asked Questions

1. How much does an Ekurhuleni City Manager earn?

The City of Ekurhuleni’s latest available audited financial statements reported total remuneration of R4,872,021 for the City Manager for the financial year ended 30 June 2025. This included basic salary and other components of remuneration, so it should not be confused with a basic annual salary.

The current City Manager is Kagiso Lerutla, who was appointed with effect from 1 November 2025. The City describes him as a Chartered Accountant (SA) with more than 15 years of experience in financial management, governance and municipal administration.

2. Who is the head of HR Ekurhuleni?

The current Head of Department for Human Resources at the City of Ekurhuleni is Linda Gxasheka. The City’s Human Resources department lists her as the HoD and provides the Office of the HoD contact number as 011 999 9429.

The same department lists coe.recruitment@ekurhuleni.gov.za for recruitment queries.

3. What is the email address for Ekurhuleni?

There are different email addresses for different City departments and services. For job and recruitment-related queries, the City’s Human Resources department currently lists coe.recruitment@ekurhuleni.gov.za.

Job seekers should use the appropriate official City contact rather than relying on unofficial addresses shared on social media or other websites.

4. Which companies are hiring in Ekurhuleni?

Ekurhuleni has a diverse employment market covering public-sector institutions, manufacturing, logistics, retail, healthcare, finance, aviation, automotive and other industries.

Job seekers should check vacancies directly with employers and reputable recruitment platforms rather than relying exclusively on social media posts. The City of Ekurhuleni itself regularly publishes municipal opportunities, while major employers operating across the wider Ekurhuleni area may advertise vacancies through their own career channels.

For this particular opportunity, applicants should focus on the official City of Ekurhuleni recruitment process because the vacancy is a municipal position.

5. When does the City of Ekurhuleni Admin Officer: Support Services Records vacancy close?

The closing date for the Admin Officer: Support Services Records RSWD – RSWD20640 position is 27 August 2026.

Applicants should submit their applications before the deadline and make sure all required supporting documents are included. The vacancy is advertised as a permanent position within the Roads & Storm Water Department.

Final Thoughts for Job Seekers

The City of Ekurhuleni admin officer support services records 2026 opportunity offers a combination of records management, administration, human resources support, procurement, asset administration and office coordination.

With a salary range of R438,804 to R601,956 per annum plus benefits, the permanent position could be particularly relevant to candidates who already have administrative qualifications and one to two years of experience in a similar environment.

The vacancy is best suited to applicants who are organised, computer literate, comfortable working with documentation and able to follow established administrative procedures.

Before applying, check that you meet the qualification and experience requirements, prepare a clear CV and gather the required supporting documents. Candidates should also ensure that their applications are submitted through the City’s official recruitment system before 27 August 2026.

For anyone building a career in public administration, records management or municipal support services, this is an opportunity worth examining carefully.

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Follow VisionSoul on social media and join our WhatsApp channel for the latest updates.