City of Ekurhuleni Secretary Permanent Vacancy 2026: Requirements, Salary and Application Guide

The City of Ekurhuleni Secretary Permanent Vacancy 2026 presents an excellent opportunity for organised, professional, and detail-oriented individuals who are looking to build a stable career within local government. If you have a Grade 12 qualification, a Secretarial Certificate, and experience providing administrative support, this permanent position could be the next important step in your professional journey.

Working for a municipality offers more than just a monthly salary. It provides the opportunity to contribute to the delivery of essential public services while developing valuable administrative and organisational skills in a structured environment. The successful candidate will become part of the Transport and Fleet Management Department, supporting the daily operations of the office by ensuring that administrative activities run efficiently and professionally.

Unlike many temporary administrative positions, this vacancy offers permanent employment together with attractive employee benefits. Candidates who enjoy planning, coordinating schedules, communicating with different stakeholders, and maintaining organised office systems are likely to find this role both rewarding and fulfilling.

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Job Overview

• Position: Secretary: IRPTN-Unit
• Reference Number: TRFL19535
• Employer: City of Ekurhuleni
• Department: Transport and Fleet Management Department
• Job Type: Permanent
• Location: City of Ekurhuleni, Gauteng
• Annual Salary: R307,632 – R421,968 plus applicable benefits
• Closing Date: 25 August 2026

This opportunity is designed for individuals who can confidently manage multiple responsibilities while maintaining professionalism and confidentiality. The successful applicant will provide administrative and secretarial support to the Divisional Head and assist with ensuring that office operations remain productive and well organised.

About the City of Ekurhuleni

The City of Ekurhuleni is one of South Africa’s largest metropolitan municipalities, serving a diverse and growing population across Gauteng. The municipality plays a significant role in delivering services that improve communities while supporting economic growth and infrastructure development.

Its Transport and Fleet Management Department is responsible for supporting transport planning and municipal mobility initiatives that help improve the movement of people and services throughout the region. Behind these operational activities is a dedicated administrative team that ensures communication, scheduling, record management, and office coordination are carried out effectively.

Employees within the municipality have the opportunity to work in a professional environment where teamwork, accountability, efficiency, and public service remain important priorities.

Job Purpose

The Secretary position has been created to provide comprehensive administrative, clerical, and secretarial support to the Office of the Divisional Head.

This role goes beyond traditional typing and filing duties. It requires someone capable of coordinating daily activities, organising meetings, managing communication, maintaining records, and supporting management with important administrative functions that keep the office operating efficiently.

An organised secretary often becomes the central point of coordination within an office, helping different teams communicate effectively while ensuring deadlines, appointments, and documentation are properly managed.

Salary and Employment Benefits

Successful applicants will receive an annual basic salary ranging between R307,632 and R421,968, depending on applicable municipal salary scales and employment conditions.

In addition to the salary package, permanent municipal employment generally provides several employment-related benefits, making long-term career planning easier compared to contract positions.

Other advantages of permanent employment may include:

• Long-term career stability
• Access to municipal employee benefits
• Opportunities for professional development
• Structured working environment
• Valuable experience within local government
• Exposure to senior management operations
• Career advancement opportunities within municipal administration

For job seekers hoping to establish themselves in government administration, this position offers valuable experience that can strengthen future career prospects.

Minimum Requirements

To be considered for this opportunity, applicants should meet the following minimum requirements:

• Grade 12 (Matric)
• Recognised Secretarial Certificate
• Between one and two years of experience performing similar secretarial or administrative duties
• Good organisational and planning abilities
• Strong written and verbal communication skills
• Ability to work professionally with confidential information
• Competence in standard office administration processes

Meeting the minimum requirements does not automatically guarantee appointment, as the municipality will assess candidates according to their qualifications, experience, and overall suitability for the position.

Key Responsibilities

The successful candidate will provide direct administrative support to the Divisional Head while helping coordinate the day-to-day activities of the office.

One of the primary responsibilities involves managing the executive diary. This includes scheduling appointments, coordinating meetings, organising travel arrangements where necessary, confirming attendance, and ensuring that urgent matters receive appropriate attention.

Effective diary management requires excellent organisational skills because multiple commitments often need careful planning to avoid scheduling conflicts while ensuring that important priorities are addressed.

Another significant responsibility involves coordinating meetings. This includes arranging suitable venues, communicating with internal and external stakeholders, preparing meeting logistics, confirming attendance, and organising refreshments where required. Proper coordination contributes to productive meetings and ensures that participants have the resources they need.

Communication management also forms an important part of this position. The successful applicant will receive incoming telephone calls, correspondence, emails, and messages before directing them appropriately. Routine enquiries may also need to be handled professionally, allowing senior management to focus on strategic responsibilities while maintaining responsive communication with stakeholders.

Preparing official documentation is another essential function of the role. The Secretary will assist with creating, formatting, editing, copying, and distributing reports, presentations, official correspondence, and other administrative documents using relevant office software. Accuracy and attention to detail are critical because these documents often support important municipal operations.

The position also requires maintaining an effective filing and records management system. Proper recordkeeping ensures that documents remain secure, organised, and easily retrievable whenever required. Efficient filing supports compliance, improves productivity, and reduces delays when information is needed.

Monitoring outstanding actions is equally important. The successful candidate will follow up on correspondence, directives, outstanding tasks, and pending matters to ensure that work progresses according to agreed timelines. Regular communication with internal departments and external stakeholders helps maintain accountability and supports efficient service delivery.

Throughout these responsibilities, professionalism, discretion, and excellent organisational abilities will play an important role in maintaining the smooth operation of the Office of the Divisional Head.

Why This Opportunity Deserves Your Attention

Administrative professionals are essential to every successful organisation, and municipal departments are no exception. This vacancy offers the opportunity to become part of a structured public sector environment where your organisational abilities can make a meaningful contribution to daily operations.

For candidates searching for a secure government career, the City of Ekurhuleni Secretary Permanent Vacancy 2026 provides an attractive combination of competitive remuneration, permanent employment, valuable administrative experience, and opportunities to grow within one of Gauteng’s leading metropolitan municipalities.

Whether your career goal is to develop advanced executive support skills, strengthen your administrative expertise, or gain long-term experience within local government, this position offers an excellent platform to achieve those ambitions while contributing to efficient municipal service delivery.

Essential Skills and Personal Qualities

While meeting the minimum educational and experience requirements is important, candidates who succeed in this role often possess a combination of technical knowledge and strong interpersonal abilities. As the successful applicant will support the Office of the Divisional Head, professionalism and reliability are essential.

Excellent organisational skills are among the most valuable qualities for this position. Managing diaries, arranging meetings, maintaining records, and tracking important deadlines require someone who can prioritise tasks and remain focused in a busy office environment.

Communication is another critical skill. The Secretary will regularly interact with municipal officials, employees, service providers, and members of the public. Being able to communicate clearly, respectfully, and professionally—whether in person, over the phone, or through written correspondence—helps ensure smooth day-to-day operations.

Confidentiality is equally important. The office may handle sensitive documents, internal reports, and official correspondence that require discretion. Applicants should demonstrate integrity and understand the importance of protecting confidential information.

Strong computer literacy will also assist the successful candidate in preparing reports, presentations, meeting agendas, official letters, and other administrative documents. Accuracy and attention to detail are essential when producing professional documentation that reflects the standards expected within a municipal environment.

Working Environment

The successful applicant will become part of the Transport and Fleet Management Department, where teamwork and coordination play an important role in supporting municipal services. The office environment is structured and fast-paced, requiring employees to manage several responsibilities while maintaining high levels of professionalism.

Each day may involve coordinating appointments, responding to enquiries, preparing documentation, organising meetings, maintaining filing systems, and following up on outstanding matters. Because priorities can change quickly, flexibility and the ability to adapt to changing circumstances are valuable qualities.

Working alongside experienced professionals also creates opportunities to learn more about municipal administration and public sector operations. Employees often gain practical knowledge that supports long-term career growth within local government.

Career Growth Opportunities

Permanent municipal positions provide employees with the opportunity to build long-term careers. Administrative professionals who consistently demonstrate dedication, reliability, and strong performance may become competitive candidates for future opportunities within the municipality.

The experience gained from supporting senior management strengthens valuable skills in administration, office management, communication, planning, records management, and stakeholder coordination. These competencies are highly regarded across both the public and private sectors.

Candidates who are passionate about administration and committed to continuous learning can use this experience to broaden their professional knowledge while contributing to the efficient delivery of municipal services.

How to Apply

Applicants who meet the stated requirements are encouraged to submit their applications through the official online recruitment system used by the City of Ekurhuleni.

Before submitting an application, candidates should ensure that all information is complete and accurate. Supporting documents should be prepared in advance, including qualifications and any additional documentation requested during the recruitment process.

Applicants may also be required to provide proof of the National Qualifications Framework (NQF) level applicable to their qualifications. Ensuring that all documentation is available before applying can help prevent unnecessary delays during the recruitment process.

Because many government vacancies receive a large number of applications, candidates are encouraged to submit their applications well before the closing date instead of waiting until the final day.

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Important Information for Applicants

The closing date for applications is 25 August 2026.

Only applications submitted through the municipality’s official recruitment process will be considered.

If you do not receive feedback within six weeks after the closing date, your application should be regarded as unsuccessful.

The City of Ekurhuleni follows the principles of the Employment Equity Act and reserves the right to make an appointment, not make an appointment, or make a lateral appointment where appropriate.

Applicants should ensure that the information provided in their applications is truthful, accurate, and supported by the necessary documentation where required.

Frequently Asked Questions

1. Who can apply for this Secretary position?

Anyone who meets the minimum requirements, including a Grade 12 qualification, a Secretarial Certificate, and one to two years of relevant administrative or secretarial experience, is encouraged to apply.

2. Is this a permanent government job?

Yes. This is a permanent position within the City of Ekurhuleni’s Transport and Fleet Management Department, offering a competitive annual salary together with applicable employee benefits.

3. What is the salary offered?

The successful candidate will receive a basic annual salary ranging from R307,632 to R421,968, plus benefits in accordance with municipal employment conditions.

4. What are the main duties of the Secretary?

The role includes managing diaries, coordinating meetings, preparing official documents, handling correspondence, maintaining filing systems, monitoring outstanding tasks, and providing administrative support to the Divisional Head.

5. When is the closing date for applications?

Applications for the City of Ekurhuleni Secretary Permanent Vacancy 2026 close on 25 August 2026. Interested candidates should ensure they submit their applications before the deadline.

Final Thoughts

The City of Ekurhuleni Secretary Permanent Vacancy 2026 offers an outstanding opportunity for organised and motivated administrative professionals who are looking for stable employment within local government. With a competitive salary package, permanent employment, and the opportunity to support an important municipal department, this vacancy is well suited to individuals who enjoy working in a professional office environment.

Candidates who possess excellent organisational abilities, strong communication skills, and a commitment to delivering quality administrative support should consider applying. Beyond the attractive remuneration, this position provides valuable experience, exposure to municipal operations, and the chance to develop skills that can support long-term career growth.

If you meet the required qualifications and experience, preparing a complete and accurate application before the closing date could place you in a strong position to compete for this rewarding opportunity within one of Gauteng’s leading metropolitan municipalities.

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