University of Pretoria vacancies online application 2026
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University of Pretoria Vacancies Online Application 2026: Administrative Officer (Finance) Opportunity. The University of Pretoria (UP), one of South Africa’s leading research institutions, is once again opening its doors to individuals who value excellence, service, and integrity. As part of its commitment to driving educational innovation and operational efficiency, the institution is inviting applications for the position of Administrative Officer (Finance) on a one-year contract basis.
This position represents more than just a job — it’s a chance to work in one of South Africa’s most respected universities, where your work directly impacts thousands of students, sponsors, and academic processes. If you’ve been searching for University of Pretoria vacancies online application 2026, this opportunity is your gateway into a world-class environment that fosters both personal and professional growth.
About the University of Pretoria
The University of Pretoria is recognized globally for its academic excellence, impactful research, and commitment to diversity. Established in 1908, UP has developed into one of the continent’s foremost institutions of higher learning, with nine faculties and a reputation for innovation and leadership.
The institution prides itself on producing graduates who contribute meaningfully to society while driving South Africa’s knowledge economy. With a strong emphasis on research excellence and sustainable development, UP continues to attract top-tier talent through University of Pretoria vacancies online application 2026, ensuring its workforce aligns with its vision of being a leading research-intensive university.
Department Overview: Finance – Student Accounts
Within the administrative framework of the university lies the Department of Finance: Student Accounts, a crucial unit responsible for managing all financial transactions related to students and sponsors. The department ensures accurate, transparent, and timely financial operations — including student refunds, sponsor payments, bursary allocations, and account reconciliations.
The Administrative Officer role in this department is designed for a detail-oriented individual who thrives in a fast-paced financial environment. Through the University of Pretoria vacancies online application 2026, you could become part of a professional team that keeps the institution’s financial systems running seamlessly.
Job Purpose
The main goal of this role is to administer and manage financial pay-outs efficiently and accurately. As the Administrative Officer, you will oversee student and sponsor transactions, process refunds, handle agreements, and ensure high-quality service delivery to all stakeholders, including students, parents, sponsors, and colleagues.
This position plays a critical role in ensuring the University maintains trust and transparency in its financial dealings — which directly supports the student experience and the university’s reputation for operational excellence.
By applying through the University of Pretoria vacancies online application 2026, you’ll take on a role that directly influences financial integrity, compliance, and service quality within the university ecosystem.
Key Responsibilities
Your daily responsibilities as an Administrative Officer will involve a blend of financial administration, stakeholder communication, and data management. Below are the primary duties expected from the successful candidate:
1. Pay-Out Administration
• Approve and process monthly scheduled pay-outs and student refunds using the PeopleSoft system.
• Schedule payments to students’ personal bank accounts, including those related to National Research Funds (NRF).
• Manage and verify refund requests to ensure timely and accurate payments.
2. External Bursaries and Funding
• Award and disburse bursary funds from external sponsors and research funds.
• Verify and reconcile transactions on students’ accounts.
• Reverse incorrectly allocated funds and maintain clear communication with sponsors.
• Provide account statements and academic results to sponsors and students.
• Apply and lift financial blocks when appropriate.
3. Fee Follow-Ups and Payment Arrangements
• Follow up with sponsors and students on overdue tuition fees and unallocated deposits.
• Capture payment arrangement forms accurately on the PeopleSoft system.
• Monitor financial compliance and ensure that outstanding balances are settled.
4. Memorandum of Understanding (MoU) Preparation
• Draft, review, and format Memoranda of Understanding or Agreements between the university and sponsors.
• Ensure all agreements meet compliance and university standards.
5. Registration Process Support
• Lift or adjust financial blocks during registration periods to facilitate smooth student enrolment.
• Work closely with the registration team to ensure all financial preconditions are satisfied.
6. Ad Hoc Duties
• Prepare accurate financial quotations for stakeholders.
• Compile and manage item-type request files per academic plan and module.
Each of these tasks plays a vital part in maintaining the integrity of UP’s financial systems. Joining through the University of Pretoria vacancies online application 2026 means you will help drive excellence and accountability in every transaction processed.
Minimum Requirements
To qualify for this position, candidates must meet the following academic and experience requirements:
Option 1: Grade 12 Route
• A Grade 12 certificate.
• At least four years of experience in a financial environment, preferably within higher education or student administration.
Option 2: Diploma Route
• A relevant National 3-year Diploma in finance, accounting, or business administration.
• At least two years of experience in a financial environment, preferably in student administration.
These minimum requirements ensure that candidates applying via the University of Pretoria vacancies online application 2026 bring the necessary foundational knowledge and experience to handle complex financial systems efficiently.
Required Competencies
Knowledge:
• Strong understanding of financial administration processes.
• Applied knowledge of PeopleSoft systems.
Technical Skills:
• Excellent computer literacy (MS Word, Excel, and email).
• Accuracy in financial data entry and record management.
• Ability to compile and analyze financial documentation.
Behavioral Attributes:
• Strong attention to detail and analytical thinking.
• Ability to work independently and under pressure.
• Excellent communication skills, both verbal and written.
• Proactive attitude with the ability to meet tight deadlines.
If you demonstrate these attributes, you’ll be an ideal fit for the role available under the University of Pretoria vacancies online application 2026 category.
Added Advantages and Preferences
While not compulsory, candidates who possess the following qualifications or experience will have a competitive edge:
• A degree or equivalent qualification with Accounting as a major subject.
• Experience in administration of student refunds and bursaries.
• Prior work experience in a higher education environment.
These advantages can significantly enhance your prospects when applying through the University of Pretoria vacancies online application 2026 portal.
Employment Details
• Position Type: One-year contract (temporary appointment).
• Work Mode: Full-time.
• Post Level: Peromnes Level 10.
• Remuneration: All-inclusive package aligned with UP policy guidelines.
The university ensures that compensation is commensurate with your qualifications and experience, aligning with its internal pay structures and equity policies.
When exploring University of Pretoria vacancies online application 2026, this role stands out for its professional development opportunities, financial stability, and exposure to institutional financial operations.
Employment Equity Commitment
The University of Pretoria is deeply committed to promoting employment equity, diversity, and inclusion. In line with its Employment Equity Plan, preference may be given to candidates from under-represented groups.
However, all individuals who meet the requirements are encouraged to apply. The institution values skill, integrity, and dedication — qualities that contribute to its success.
When you apply through University of Pretoria vacancies online application 2026, you are engaging with a recruitment system that values fairness, transparency, and inclusivity.
Why Work at the University of Pretoria?
1. A World-Class Institution
As one of South Africa’s top-ranked universities, UP offers a working environment built on innovation, academic freedom, and excellence.
2. Career Growth Opportunities
Employees at UP benefit from professional development programs, internal training, and exposure to advanced systems and projects that enhance career mobility.
3. Meaningful Work
Every role at the university contributes to shaping the lives of students and advancing education in Africa. Working in the Finance Department gives you a unique chance to support these ambitions.
Exploring University of Pretoria vacancies online application 2026 be the first step toward a meaningful and impactful career journey.
Ethical Conduct and Verification
Applicants must be willing to undergo verification of personal credentials and background checks, which may include qualifications, criminal record, credit record, and previous disciplinary history.
By applying through the University of Pretoria vacancies online application 2026, candidates consent to this verification process, which is essential to maintaining institutional integrity and accountability.
Application Process– How to Apply
All interested applicants must apply online through the official University of Pretoria vacancies online application 2026 portal at www.up.ac.za apply here by following the Careers@UP link!
Applicants should include the following documents with their submission:
• A comprehensive and updated CV.
• Certified copies of all academic qualifications.
• Names, email addresses, and telephone numbers of three referees who may be contacted for reference checks.
Closing Date: 17 November 2025
No applications received after this date will be considered. Applicants who do not meet the minimum requirements or fail to submit the necessary documents will not be shortlisted.
If you have not heard from the University by 28 February 2026, please regard your application as unsuccessful.
This structured and transparent process ensures that all candidates applying via University of Pretoria vacancies online application 2026 receive fair consideration and equal opportunity.
Final Thoughts
The Administrative Officer (Finance) position at the University of Pretoria is an excellent opportunity for individuals passionate about financial management, student service, and administrative excellence.
This one-year contract role not only provides valuable experience in one of South Africa’s most respected institutions but also positions you for future growth within the higher education sector.
For professionals seeking reputable University of Pretoria vacancies online application 2026, this opportunity is an ideal match for ambition, skill, and purpose.
Frequently Asked Questions (FAQs)
1. What is the closing date for this position?
The closing date for applications is 17 November 2026.
2. Where can I apply for University of Pretoria vacancies online application 2026?
Applications must be submitted through the official UP Careers Portal at www.up.ac.za.
3. Is the Administrative Officer position permanent?
No, this is a one-year contract position.
4. What are the minimum qualifications required?
A National 3-year Diploma with two years’ experience or a Grade 12 with four years of relevant experience.
5. Will I be required to take a test?
Shortlisted candidates may be required to undergo skills assessments as part of the selection process.
6. Who can I contact for job-related enquiries?
Contact Ms. Thandeka Mtswene at thandeka.mtswene@up.ac.za for application queries, or Mr. Ayanda Simelane at ayanda.simelane@up.ac.za for job content queries.
7. Does UP offer bursaries or financial aid to employees?
Yes, staff members may access internal training and certain development funds subject to policy.
8. What is the working environment like?
The environment is professional, supportive, and academically focused, ideal for those passionate about service excellence.
9. Are international applicants eligible?
Yes, provided they have valid work authorization and meet the minimum requirements.
10. Why is the keyword University of Pretoria vacancies online application 2026 important?
It helps job seekers discover the latest UP openings for 2025 and ensures access to legitimate university recruitment channels.
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