University of Pretoria Administrative Officer Jobs 2025
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University of Pretoria Administrative Officer Jobs 2025 – Faculty of Health Sciences. Are you seeking a fulfilling career in administration at one of South Africa’s most prestigious universities? The University of Pretoria (UP) invites dynamic, highly organized, and detail-oriented professionals to apply for the position of Administrative Officer within the Faculty of Health Sciences, School of Medicine – Department of Family Medicine. This is an opportunity to be part of a top research university, contributing meaningfully to academic operations, healthcare programs, and departmental success.
About the University of Pretoria
The University of Pretoria stands among South Africa’s leading research-intensive institutions. Renowned for its excellence, diversity, and innovative approach to education, UP provides a collaborative and stimulating environment for employees. The university has earned a competitive edge globally in science, technology, and healthcare development, making it an ideal workplace for administrative professionals eager to contribute to high-impact projects.
By applying for University of Pretoria administrative officer jobs 2025, you position yourself in an organization where professionalism, integrity, and career growth are prioritized, and where your contributions directly support the Faculty of Health Sciences’ mission to advance knowledge, education, and community development.
Position Overview – Administrative Officer
Job Title: Administrative Officer – Faculty of Health Sciences, School of Medicine, Department of Family Medicine
Job ID: 26150
Employment Type: Full-Time, Permanent
Level: PEROMNES Post Level 10
The Administrative Officer will be a vital link between faculty management, academic staff, students, and external stakeholders. This role demands exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Your work will ensure that financial administration, CPD programs, personnel management, and departmental processes run smoothly.
By joining the University of Pretoria administrative officer jobs 2025, you will gain a platform to enhance your career, develop administrative expertise, and contribute to the success of one of South Africa’s top universities.
Key Responsibilities
The responsibilities of an Administrative Officer at UP are diverse and impactful, including:
Financial Administration
• Register new vendors and cost centres on the UP system.
• Process purchase orders and coordinate procurement for the Department of Family Medicine and Emergency Medicine Division.
• Assist with financial documentation related to staff travel reimbursements.
• Ensure strict compliance with university financial procedures.
Documentation and Filing
• Maintain electronic and physical filing systems for financial and HR documents.
• Ensure accurate scanning and storage of documents for easy access.
• Manage personnel records, onboarding documents, and contractual information.
Program Coordination
• Plan, organize, and manage CPD programs and the department’s annual congress.
• Send invitations, register attendees, coordinate payments, and issue CPD certificates and confirmation letters.
• Process invoices related to CPD programs in line with UP procurement policies.
Professional Registration
• Submit lecturers’ CVs and event documentation to the HPCSA, ensuring compliance with regulatory requirements.
Stakeholder Engagement
• Communicate effectively with internal and external stakeholders.
• Coordinate IT support for staff and manage technical service requests.
• Act as a liaison between faculty staff, management, and support services.
Team Support
• Assist with onboarding and supporting personnel on contract.
• Provide administrative support to senior management in the department.
Joining the University of Pretoria administrative officer jobs 2025 means being central to the smooth operation of the Faculty of Health Sciences, enabling faculty staff to focus on education, research, and service delivery.
Minimum Requirements
Applicants should meet the following criteria:
• Qualification Options:
• Grade 12 with a minimum of 4 years’ experience in similar roles.
• Or Three-year diploma in Office Administration or equivalent with 2 years’ experience in financial administration and secretarial work at a senior management level.
• Experience Requirements:
• Proven experience in financial administration within a tertiary education environment.
• Secretarial experience supporting senior management.
Meeting these requirements ensures you are fully equipped to perform the duties expected in University of Pretoria administrative officer jobs 2025.
Essential Competencies and Skills
Candidates should demonstrate the following competencies:
• Technical Skills:
• Proficiency in MS Word, Excel, Gmail, and internet-based tools.
• Ability to manage electronic filing systems efficiently.
• Communication Skills:
• Strong verbal and written communication skills.
• Excellent interpersonal skills to engage effectively with all stakeholders.
• Organizational Skills:
• High attention to detail and exceptional organizational ability.
• Ability to work independently and collaboratively as part of a team.
• Professional Attributes:
• Commitment to accuracy, efficiency, and high-quality work standards.
• Ability to prioritize tasks and meet strict deadlines.
While not mandatory, the following qualifications and attributes are advantageous:
• Grade 12/ Matric
• Bachelor’s degree in Administration or equivalent.
• Valid driver’s license.
Candidates possessing these qualifications may enjoy a competitive edge when applying for University of Pretoria administrative officer jobs 2025.
Benefits and Remuneration
The University of Pretoria offers a competitive remuneration package in line with PEROMNES Post Level 10, which includes:
• Medical aid benefits through UP’s BESTMED and UMVUZO schemes (50% contribution by UP).
• Professional development and training opportunities.
• Inclusive and collaborative work environment promoting career growth.
This makes University of Pretoria administrative officer jobs 2025 an ideal opportunity for professionals seeking both personal and professional advancement.
Commitment to Diversity and Employment Equity
The University of Pretoria strongly supports equality, employment equity, and diversity. Preference may be given to candidates from under-represented groups, in line with the university’s Employment Equity Plan. UP encourages all qualified candidates to apply.
Why Apply for University of Pretoria Administrative Officer Jobs 2025?
• Contribute to a world-class university recognized for research and innovation.
• Engage in meaningful administrative work that directly supports academic and healthcare programs.
• Develop strong administrative, financial, and organizational expertise.
• Work in a professional, inclusive, and collaborative environment.
The University of Pretoria administrative officer jobs 2025 offer a platform to grow, learn, and thrive while making a tangible difference in the academic and healthcare community.
Observations
The University of Pretoria administrative officer jobs 2025 represent an exceptional career opportunity for professionals seeking to combine administrative expertise with meaningful impact in higher education. By taking on this role, you will be integral to the operational success of the Faculty of Health Sciences, supporting faculty staff, students, and programs that shape the future of healthcare education in South Africa.
If you are detail-oriented, highly organized, and committed to excellence, this is your chance to contribute to one of the most respected universities in the country. Apply now to embark on a rewarding career with the University of Pretoria administrative officer jobs 2025 and take your professional journey to new heights.
How to Apply
Applicants should submit their applications online via the official UP careers portal: Apply Here!
Required Documents:
• Comprehensive Curriculum Vitae (CV)
• Certified copies of all qualifications
• Contact details of three referees (with prior consent)
Closing Date: 05 November 2025
Applications failing to meet minimum requirements or submitted after the closing date will not be considered.
Contact Information
For application-related enquiries:
• Mr. AT Malema – Tel: (012) 319 2140 | Email: atlegang.malema@up.ac.za
For enquiries regarding the role:
• Prof. N Mofolo – Tel: (012) 356 3297 | Email: mofolo.n@up.ac.za
Final Thoughts
The University of Pretoria administrative officer jobs 2025 are more than just a career opportunity—they are a gateway to professional growth, personal development, and meaningful contribution within a top-tier academic environment. By taking on this role, you become an integral part of a team that drives excellence in administration, supports critical healthcare programs, and ensures that faculty operations run smoothly.
This position is ideal for professionals who thrive on precision, enjoy managing complex tasks, and want to be recognized for their administrative expertise.
Moreover, the University of Pretoria administrative officer jobs 2025 offer a unique platform to build lasting professional relationships, expand your skillset, and gain exposure to the inner workings of a prestigious university.
Employees in this role benefit not only from competitive remuneration and excellent benefits but also from the satisfaction of contributing to a respected institution that shapes the future of healthcare education in South Africa. If you are ambitious, organized, and committed to excellence, this is the perfect opportunity to elevate your career while making a tangible impact.
Frequently Asked Questions (FAQs)
1. What is the application closing date for University of Pretoria administrative officer jobs 2025?
The closing date is 05 November 2025. Applications submitted after this date will not be considered.
2. What are the minimum qualifications required?
Applicants must have either a three-year diploma in Office Administration or Grade 12 with relevant experience, as detailed in the job description.
3. Is prior experience in a tertiary environment necessary?
Yes, experience in financial administration and secretarial support within a tertiary or similar professional environment is required.
4. Can I apply if I do not have a degree?
Yes, candidates with a three-year diploma and relevant experience, or Grade 12 with extended experience, are eligible.
5. What benefits come with the role?
UP offers medical aid through BESTMED and UMVUZO (50% contribution), professional development opportunities, and a collaborative work environment.
6. Where will I be based?
The position is based within the Department of Family Medicine at the University of Pretoria.
7. Can I work part-time in this role?
This is a full-time permanent position.
8. How do I apply for the role?
Applications must be submitted online via Careers@UP.
9. What documents are required for the application?
A comprehensive CV, certified copies of qualifications, and contact details of three referees with consent are required.
10. Who can I contact for more information?
For application-related queries: Mr. AT Malema (atlegang.malema@up.ac.za). For role-specific enquiries: Prof. N Mofolo (Mofolo.n@up.ac.za).
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