Admin Clerk at Bidvest International Logistics

Bidvest International Logistics (BIL), a leader in the supply chain and logistics industry, is on the lookout for a proactive, detail-driven, and highly motivated Admin Clerk to join our Warehousing team in Denver, Johannesburg. This is a fantastic opportunity for an experienced warehouse administration professional to contribute to one of South Africa’s most trusted logistics companies. If you’re passionate about efficient stock control, have a knack for data accuracy, and thrive in fast-paced environments, we’d love to hear from you.

Job Opportunity: Admin Clerk – Fixed Term Contract (Denver, Johannesburg)
Closing Date: 26 May 2025
Reference Number: BIL250520-1
Company: Bidvest International Logistics
Location: Denver, Johannesburg, Gauteng, South Africa
Department: Warehousing
Reporting To: Operations Supervisor

Why Join Bidvest International Logistics?

BIL is known across South Africa and beyond for its excellence in freight management, supply chain solutions, and commitment to innovation. We value our people and provide a work environment that is supportive, collaborative, and centered on growth. At BIL, you are not just an employee – you’re part of a team that delivers logistics solutions that matter.

What We’re Looking For

We’re seeking an Admin Clerk with solid experience in warehouse administration and a good understanding of systems like CargoWise and SAP. The ideal candidate should be detail-oriented, process-driven, and capable of working independently and within a team.

Minimum Qualifications & Experience Required

• Matric / Grade 12 certificate (essential)
• At least experience in warehouse administration
• Minimum 1 year hands-on experience with CargoWise 1
• Working knowledge of SAP will be a distinct advantage
• Strong computer literacy, especially in Microsoft Excel and Word

Key Responsibilities

1. Warehouse Stock and Inventory Management
• Capture all incoming cargo accurately and match delivery notes against tally sheets.
• Alert the Stock Controller or Supervisor of any delivery discrepancies immediately.
• Maintain accurate records in both BIL and client systems.
• Reconcile physical stock with theoretical stock and assist in resolving any discrepancies.
• Monitor warehouse conditions and report damaged or expired stock.

• Ensure picking instructions are generated and issued on time for dispatch as per delivery schedules.
• Check and verify all picking instructions before invoicing to ensure the right stock goes out on time.

2. Distribution and Order Processing
• Release and capture customer orders accurately using both the Client and BIL systems.
• Oversee the printing and verification of invoices, manage dispatch data and ensure records are updated in real time.
• Capture all goods returned and ensure the appropriate reason codes are applied correctly on the same day as the return.

• Manage, scan, and file all documents, including Proof of Delivery (PODs), receipts, and orders.
• Ensure a smooth administrative flow for both inbound and outbound logistics.

3. Reporting and Administrative Support
• Generate and compile accurate spreadsheets and reports for internal management and external clients.
• Assist in preparing client billing reports and forward them for processing.
• Monitor outstanding invoices and orders and follow up where necessary.
• Provide efficient and timely responses to client queries to maintain excellent customer relationships.

4. Communication and Coordination
• Engage daily with third-party depots and sales agents to address any logistical or procedural issues.
• Coordinate closely with the Warehouse and Supply Chain teams to ensure seamless operations.
• Maintain open and professional communication with clients to resolve any issues swiftly.

5. General Office Duties
• Perform reception and general admin functions as required.
• Adhere to all company policies, procedures, and safety regulations.
• Maintain a clean and safe workstation and uphold all SHE (Safety, Health, Environment) responsibilities.
• Ensure all client and internal deadlines are met consistently and accurately.

Skills and Competencies

• Proficient in MS Office, especially Excel
• Strong organizational and time management skills
• Keen attention to detail
• Strong written and verbal communication
• High levels of customer service orientation
• Ability to work under pressure and meet deadlines

How to Apply

If you meet the above criteria and are ready to make an impact at one of South Africa’s leading logistics firms, we invite you to submit your application before the closing date: 26 May 2025.

<Click here to apply for Admin Clerk> This is the Bidvest International Logistics e-recruitment web portal.

Or visit https://bidvestil.erecruit.co/candidateapp/Jobs/ and search for the Admin Clerk Job available

Take the next step in your logistics career with Bidvest International Logistics – where precision meets performance.

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