University of Pretoria Jobs: Stock Clerk (2 Posts)

University of Pretoria Jobs: Join the University of Pretoria Team – Stock Clerk Opportunities Available. Are you ready to contribute to one of South Africa’s premier institutions while building a rewarding career? The University of Pretoria, a leader in academic excellence, innovative research, and diversity, is inviting passionate and detail-oriented individuals to apply for the position of Stock Clerk in the Department of Residence Affairs and Accommodation.

This is your chance to be part of a dynamic environment that supports personal and professional growth. If you have experience in stock management, food services, and administrative duties, this could be the perfect role for you. University of Pretoria Jobs.

Explore this exciting University of Pretoria Jobs opportunity to advance your career while making a meaningful impact.

About the University of Pretoria

The University of Pretoria (UP) stands as one of the top research universities in South Africa and the continent. Renowned for its commitment to quality education, cutting-edge technology, and scientific innovation, UP maintains a competitive edge in the global academic community.

Choosing University of Pretoria Jobs means joining an institution that values diversity, supports ongoing learning, and promotes excellence in all areas. Our staff are instrumental in driving UP’s mission to foster knowledge and contribute to societal development.

Position: Stock Clerk (2 Positions Available)

Department: Residence Affairs and Accommodation
Job ID: 26025
Employment Type: Full-Time
Post Level: PEROMNES Level 14

What Does a Stock Clerk at the University of Pretoria Do?

The Stock Clerk plays a vital role in the smooth functioning of UP’s food and residence services. This role involves a combination of physical stock handling and precise administrative management, working closely with the Food Service Supervisor and other team members.

As a Stock Clerk, your responsibilities will span the entire spectrum of stock control—from receiving and storing stock correctly to maintaining accurate records and ensuring compliance with food safety regulations.

Key Responsibilities and Duties

Successful candidates for these University of Pretoria Jobs will be expected to carry out the following:

Physical Handling of Stock
• Receive and verify deliveries by correlating Purchase Orders (POs), invoices, and actual stock.
• Store stock properly following established guidelines to maintain quality and safety.
• Issue stock based on stock request or pick lists and monitor stock movement.
• Report on stock levels, shortages, expiry dates, and slow-moving items to assist management in ordering.

• Apply the FIFO (First In First Out) principle to ensure stock freshness and reduce waste.
• Conduct weekly stocktakes and assist auditors during financial and stock audits.
• Maintain records of surpluses and written-off stock according to departmental instructions.
• Participate in supplier evaluation processes by providing relevant feedback.

Administrative Tasks

• Capture and process invoices using stock management programs such as UniCom.
• Reconcile stock invoices against system records to ensure accuracy.
• Generate and issue stock request (pick) lists as per instructions. University of Pretoria Jobs.

• Work alongside technicians to ensure completion of maintenance jobs related to stock equipment.
• Support training and in-service training of dietetic and consumer science students, contributing to their academic and practical development.

Equipment and Tools Management

• Accurately weigh and measure ingredients according to standardized recipes.
• Conduct regular counts of equipment and tools related to stock and food service.
• Report any malfunctioning or faulty equipment promptly to management.

Cleaning and Hygiene Compliance
• Maintain cleanliness in stock storage areas following a set cleaning schedule.
• Properly clean equipment following safe work procedures.
• Issue certified food-safe cleaning chemicals and monitor their use.
• Track collections and delivery of personal protective clothing.
• Identify and report any waste management or non-conformance issues.

Food Safety and Occupational Health
• Monitor compliance with food safety regulations and report any deviations.
• Conduct quality checks on food deliveries to ensure standards are upheld.
• Complete corrective action reports and maintain related documentation.
• Dispose of food waste according to university policies and environmental standards. University of Pretoria Jobs.

• Collaborate with pest control inspectors and accompany auditors during inspections.
• Monitor refrigerator temperatures and report irregularities.
• Handle food thawing procedures safely and maintain records.
• Segregate and report any non-conforming stock items.

• Report incidents such as illnesses or injuries immediately.
• Keep the work environment compliant with food safety and occupational health legislation.

Minimum Requirements for Applicants

To qualify for these University of Pretoria Jobs, candidates must meet the following criteria:

• Educational Qualification: Grade 12 (Matric certificate)
• Experience: At least 1 year of relevant experience in a food services environment, particularly involving stock handling.

Skills, Knowledge, and Competencies Needed

Applicants should demonstrate the following:

Knowledge
• Understanding of stock handling principles and best practices.
• Familiarity with food preparation and knowledge of food ingredients.
• Awareness of cleaning equipment and products used in food environments.
• Proficiency in administrative tasks related to stock control.

Technical Skills
• Experience with stock control systems and inventory management software.
• Basic computer literacy, including data capturing and reconciliation.
• Strong numerical skills for accurate stock counting and record keeping. University of Pretoria Jobs.

Behavioral Competencies
• Ability to work independently and take initiative.
• Excellent interpersonal skills to foster effective communication and teamwork.
• Clear and concise communication abilities.
• Conflict resolution skills to manage challenges professionally.
• Strong reliability to meet deadlines and complete assigned tasks.
• Capability to plan and organize work efficiently.
• Attention to detail to ensure accuracy in all processes.

Added Advantages That Will Strengthen Your Application

While not mandatory, the following qualifications and experiences will be viewed favorably for these University of Pretoria Jobs:

• Certification in stock handling or inventory management.
• Valid driver’s license.
• Experience working in higher education institutions or similar environments.

Why Work at the University of Pretoria?

Joining UP means becoming part of a vibrant academic community that values innovation, inclusivity, and career development. The university offers competitive remuneration packages aligned with PEROMNES post levels and comprehensive benefits, including access to the BESTMED and UMVUZO medical aid schemes with significant employer contributions.

Moreover, the University of Pretoria fosters a supportive and diverse work culture where equality and employment equity are actively promoted. UP is committed to recruiting talent from under-represented groups and ensuring that all employees are treated fairly and respectfully.

How to Apply for These University of Pretoria Jobs

Interested candidates should apply online through the official University of Pretoria careers portal:

Careers at UP – Apply Here Make sure you search for the Stock Clerk job on the official University of Pretoria careers portal

When submitting your application, please ensure you attach the following documents:
• A detailed and up-to-date Curriculum Vitae (CV).
• Certified copies of your qualifications.
• Contact details of at least three referees who can attest to your skills and experience.

Important Dates and Additional Information
• Closing Date for Applications: 23 August 2025
• Late or incomplete applications will not be considered.
• Shortlisted candidates may be required to undergo relevant skills assessments.
• Should you not receive feedback by 31 October 2025, kindly consider your application unsuccessful.

Contact Information
For queries regarding the application process, please reach out to:
• Ms. Sonaly Ranchod at sonaly.ranchod@up.ac.za
For questions relating to the job content:
• Ms. Natalie Abrahams at natalie.abrahams@up.ac.za

The University of Pretoria’s Commitment to Employment Equity

The University of Pretoria is dedicated to promoting equality, diversity, and employment equity. Our hiring practices aim to provide equal opportunities to all applicants, with special preference given to candidates from under-represented designated groups as part of our Employment Equity Plan.

Candidates applying for these University of Pretoria Jobs consent to the verification of personal credentials, including qualifications and background checks, as part of the selection process.
The University reserves the right not to fill these positions if suitable candidates are not found.

Conclusion

The University of Pretoria Jobs for Stock Clerks in the Department of Residence Affairs and Accommodation represent an exceptional opportunity to grow professionally within a reputable academic institution. These positions offer hands-on experience in stock management, food safety, and administrative tasks, making it ideal for individuals passionate about contributing to operational excellence in food services. University of Pretoria Jobs.

Working at UP means you are part of a larger mission to drive education and innovation in South Africa and beyond. The university’s commitment to quality and employee development ensures you will have the support and resources needed to thrive. University of Pretoria Jobs.

By joining the UP family, you embrace a future of career growth, learning, and impactful work—all within a diverse and inclusive environment that values your unique contributions.
In this role, your work will not only support the day-to-day operations of student residences but will also enhance the overall student experience by ensuring that stock and food services run smoothly and efficiently. This contribution is vital to maintaining the university’s standards of excellence. University of Pretoria Jobs.

As a Stock Clerk at the University of Pretoria, you will gain valuable exposure to stock management systems and food safety regulations, building a strong foundation for future career advancement within higher education or the broader food services industry.

Moreover, UP offers continuous opportunities for learning and skills development, helping you stay up to date with best practices in stock handling, food safety, and administration. This role can be your stepping stone toward specialized roles in logistics, inventory control, or even management.

Lastly, your role supports the university’s sustainability initiatives by helping to minimize waste, maintain hygiene standards, and promote efficient resource use, aligning your work with important environmental and social goals. University of Pretoria Jobs.

The University of Pretoria remains one of the most respected names in South African education, and securing a role here through these University of Pretoria Jobs places you in a professional network that is both supportive and forward-thinking. It’s more than just a job—it’s a career journey.

Frequently Asked Questions (FAQs)

1. What is the salary range for the Stock Clerk position at the University of Pretoria?
The annual remuneration package is aligned with the PEROMNES Post Level 14 and will depend on the candidate’s qualifications and experience. Detailed salary information can be found on the official University of Pretoria careers page.

2. Do I need prior experience in a university setting to apply for these University of Pretoria Jobs?
While experience in higher education institutions is preferred, it is not mandatory. Candidates with relevant food services and stock handling experience are encouraged to apply.

3. Is the Stock Clerk position a permanent role?
Yes, the positions advertised are full-time and permanent.
4. What documents are required when applying?
Applicants must submit a comprehensive CV, certified copies of qualifications, and contact details for at least three referees.

5. Can I apply for more than one University of Pretoria Job simultaneously?
Yes, candidates may apply for multiple vacancies if they meet the specific requirements for each role.
6. Will I be required to do any tests or assessments during the selection process?
Shortlisted candidates may be required to participate in relevant skills assessments.

7. How does the University of Pretoria support employee development?
UP offers various professional development opportunities, including training and in-service support, to enhance staff skills and career progression.

8. What benefits come with working at the University of Pretoria?
UP provides competitive benefits such as medical aid schemes (BESTMED and UMVUZO) with employer contributions, as well as opportunities for career growth and a supportive work environment.

9. How does the university promote employment equity?
UP is committed to equality and diversity, giving preference to candidates from under-represented designated groups in line with its Employment Equity Plan.

10. Who can I contact if I have questions about my application?
For application-related enquiries, contact Ms. Sonaly Ranchod at sonaly.ranchod@up.ac.za. For job-related content questions, reach out to Ms. Natalie Abrahams at natalie.abrahams@up.ac.za.

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