UJ Jobs: Administrative Assistant

Join the University of Johannesburg as an Administrative Assistant I (P13- UJ Jobs): A Premier Opportunity in Higher Education. Are you passionate about supporting transformative institutions that drive change across Africa and the world? Here is your chance to become part of one of the continent’s leading academic institutions. The University of Johannesburg (UJ) is currently seeking a dedicated and proactive Administrative Assistant I (P13) for its Protection Services Division, based at the Auckland Park Kingsway Campus. This is not just a job; it is a gateway into the dynamic and mission-driven environment of UJ. If you’re actively searching for UJ Jobs, this opportunity may be the perfect fit for your career journey.

About the University of Johannesburg

UJ is a globally respected, Pan-African academic institution with an ambitious vision for the future. Guided by UJ Strategy 2035, the university aims to impact society through sustainability, digital transformation, and global partnerships. UJ is deeply rooted in African identity while dynamically influencing global education landscapes. Those pursuing UJ Jobs become part of a world-class community focused on innovation, progress, and the advancement of humanity.

Why You Should Consider UJ Jobs

UJ Jobs offer far more than just financial remuneration. The institution promotes holistic employee development, fosters diversity and inclusion, and operates with purpose and integrity. Employees are encouraged to grow, contribute meaningfully, and become part of shaping a sustainable and equitable future. At UJ, every team member is valued for the unique strengths they bring to the table.

Position Overview: Administrative Assistant I (P13)
• Division: Protection Services Division
• Contract Type: Permanent
• Remuneration: Market Related
• Equity Position: Employment Equity

Candidates are strongly encouraged to apply
This role offers the chance to support a high-performing department committed to safety, compliance, and operational excellence. As an Administrative Assistant I, you will directly support the Director of Compliance, Risk, and Enforcement, contributing to critical administrative, financial, and operational processes. UJ jobs.

If you are exploring UJ Jobs to find a role that aligns with your skills and values, this could be the opportunity you’ve been waiting for.

Core Responsibilities

General Administrative Duties
• Execute administrative tasks timely and effectively to maintain seamless office operations.
• Draft professional communication, including correspondence, memos, and comprehensive reports.
• Maintain well-organized office files and documentation systems.

• Coordinate and arrange staff meetings, workshops, functions, and conferences.
• Arrange domestic travel and accommodation for staff attending official business.
• Manage departmental supplies, including stationery and refreshments.
• Handle mail sorting and distribution efficiently.
• Ensure that office procedures adhere to UJ’s internal policies and relevant regulatory guidelines.

Client and Stakeholder Engagement
• Serve as the first point of contact for internal and external stakeholders.
• Manage professional correspondence via phone, email, and face-to-face engagements.
• Address queries and redirect where necessary with high-level professionalism.
• Create a welcoming and responsive atmosphere for staff, students, and guests.

Financial Administration
• Process and track departmental expenses and financial claims.
• Administer procurement activities including obtaining quotations, placing orders, and managing purchasing cards.
• Monitor financial transactions and reconcile purchases within the Oracle financial system.
• Ensure timely submission of invoices to the finance department.
• Coordinate overtime requests and maintain accurate records.

Professional Development
• Participate in ongoing training and upskilling as per department requirements.
• Work collaboratively with supervisors to improve administrative practices.

Minimum Requirements

To apply for one of the most exciting UJ Jobs currently available, candidates must meet the following minimum criteria:

• Education: Matric/Grade 12 (NQF Level 4)
• Experience: 3 to 5 years in a related administrative role
• Licensing: Valid South African Driver’s License
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience in procurement and financial systems, particularly Oracle
• Strong command of English communication—verbal and written

Preferred Qualifications and Experience
• A tertiary qualification in Business Administration or a related discipline is advantageous.
• Experience working in higher education, legal, auditing, or accounting sectors.
• Strong knowledge of university departmental and faculty regulations.
• Demonstrated ability to work across different organizational levels.

Behavioral Competencies and Soft Skills

• Exceptional interpersonal and customer service skills
• High level of discretion and professionalism in handling confidential information
• Strong planning and coordination abilities
• Sound decision-making and problem-solving capacity
• Collaborative and team-oriented approach
• Excellent telephone etiquette and communication skills

Work Environment & Conditions

• The position is based within a modern office space at UJ’s Auckland Park Kingsway Campus.
• Expect prolonged periods of desk and computer-based work.
• May require extended work hours during peak administrative seasons.

Equal Opportunity and Transformation at UJ
As a transformative institution, UJ is committed to promoting equity and redress. Candidates from historically disadvantaged backgrounds and persons living with disabilities are strongly encouraged to apply.

The university also reserves the right not to fill the advertised position if operational requirements so dictate.
Those seeking UJ Jobs should be inspired by the institution’s inclusive vision and its drive to shape an equitable society through education and employment.

How to Apply

<Click here to apply> UJ Jobs website portal

Applications must include:

• A comprehensive Curriculum Vitae
• Contact details of at least three traceable referees, including phone numbers and email addresses
• Certified copy of your highest academic qualification

• Proof of professional body membership (if applicable)
• If applying for an academic role: a list of accredited research output or creative portfolio
All applications must be submitted before or by 8 August 2025.

If you encounter any issues on the e-recruitment platform, contact PNET at 0861 227 337 or email ujsupport@pnet.co.za.
For job-specific enquiries, please reach out to Mrs. Sarah Skhosana (HCM Business Partner) at (011) 559 4018.

Note: Applicants may be required to undergo psychometric testing or other assessment methods.

Unique Benefits of Working for the University of Johannesburg (UJ)

Choosing to work for the University of Johannesburg (UJ) offers a rewarding and enriching professional experience grounded in purpose, innovation, and community. As one of Africa’s premier academic institutions, UJ offers employees a broad range of unique benefits that go beyond traditional remuneration.
First and foremost, UJ is deeply invested in personal and professional growth.

Staff have access to ongoing training, leadership development programs, and academic advancement opportunities. The institution encourages employees to upskill continuously through internal workshops and external study support—creating an environment where learning never stops. UJ jobs.

UJ is also a leader in promoting work-life balance and wellness. Employees benefit from access to onsite wellness centres, mental health resources, and fitness facilities designed to support both physical and emotional wellbeing. Flexible working arrangements and generous leave policies help staff manage personal responsibilities while excelling professionally.

Another key benefit is the inclusive, forward-thinking work culture. UJ actively fosters diversity, equality, and transformation. Employees feel valued, heard, and empowered to contribute ideas, knowing they are part of an organization that strives for social impact and ethical leadership. UJ Jobs.

UJ also provides access to cutting-edge technology and infrastructure, including world-class libraries, smart campuses, and advanced digital systems. This enables employees to perform at their best while remaining at the forefront of global academic and operational trends. UJ jobs.

Ultimately, working at UJ means being part of a vibrant intellectual community committed to changing the world. It’s more than a job—it’s a calling to impact generations.

Final Thoughts: Why This Role Matters in the Landscape of UJ Jobs

This Administrative Assistant I (P13) role is more than a support position; it’s a mission-critical post in a department that safeguards the operational integrity of UJ. The successful candidate will be instrumental in advancing the university’s administrative excellence while playing a key part in shaping the future of education in South Africa.

For those researching UJ Jobs and hoping to find a position that blends purpose, professionalism, and potential—this is your calling.

At UJ, your contributions will be recognized, your growth nurtured, and your voice heard. Whether you’re an experienced professional or an up-and-coming administrator ready for the next big step, this position offers a unique gateway into a respected institution that leads with purpose.

The best part about applying for UJ Jobs is knowing you’ll join an organization that champions innovation, values every employee’s journey, and remains committed to building a better future for all. This position is not only about fulfilling administrative duties—it’s about becoming a trusted part of a larger vision that transforms lives.

With a wealth of departments, divisions, and interdisciplinary teams, UJ offers endless possibilities for career development. By starting in an administrative role like this one, many have gone on to lead projects, departments, and even entire faculties. Let UJ Jobs be your stepping stone to greater success.

In today’s rapidly evolving world of work, securing a role at a forward-thinking institution like UJ provides more than employment—it offers empowerment. Explore UJ Jobs, invest in your career growth, and take that confident first step toward a fulfilling future in education and leadership.

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