Administrator role at Tsebo Solutions Group 2025

Join Tsebo Solutions Group as an Office Administrator – Johannesburg. Tsebo Solutions Group, a leading integrated facilities solutions provider operating across 28 countries with more than 40,000 employees, is looking for a highly motivated, detail-oriented professional to take on the Office Administrator role at Tsebo Solutions Group. If you have strong organizational skills, a passion for administration, and the drive to support operational excellence, this could be the perfect career opportunity for you.

Tsebo Solutions Group empowers businesses by managing their non-core activities, allowing clients to focus on what they do best. With innovative, cross-divisional solutions in catering, cleaning, facilities management, and security, we help clients reduce cost, complexity, and risk while improving overall efficiency and productivity. By joining us, you become part of a team that sets industry standards in operational excellence and service delivery.

Closing Date: 30 September 2025
Reference Number: TSE250925-8
Location: Johannesburg, Gauteng, South Africa
Job Type: Fixed Term Contract

About the Office Administrator Role at Tsebo Solutions Group

The Office Administrator role at Tsebo Solutions Group is a critical position that ensures smooth administrative operations within the company. This role directly supports the Operational Director, overseeing account administration, daily office management, and customer service.

As an Office Administrator, you will act as a liaison between departments, vendors, and clients to guarantee operational efficiency and high-quality service delivery.
This role is ideal for someone who thrives in a dynamic, fast-paced environment, has excellent attention to detail, and possesses a proactive, solution-oriented mindset.

Key Responsibilities

Account Administration
In the Office Administrator role at Tsebo Solutions Group, you will manage all account-related tasks, ensuring that financial and operational processes run seamlessly:

• Verify that all invoices are properly authorised by relevant department heads before processing in the database.
• Ensure correspondence between invoices, delivery notes, and purchase orders.
• Work closely with the Procurement team to manage unapproved purchase orders and resolve discrepancies.

• Follow up on incomplete orders, incorrect documentation, or returned purchase orders.
• Capture and process all goods and services received, ensuring timely payments to suppliers.
• Address and resolve account-related queries promptly, escalating issues to project managers or line managers when necessary.
• Implement corrective measures to maintain adherence to completion dates.

• Manage approvals for new or variation requests for purchase orders and track progress.
• Maintain accurate vendor records, purchase orders, and payment schedules.

Daily Administrative Support

The Office Administrator role at Tsebo Solutions Group requires consistent daily support to maintain seamless operations:

• Enhance work methods through on-the-job learning and process improvements.
• Ensure workflow continuity without interruptions.
• Maintain efficient performance and timely turnaround of tasks.
• Communicate regularly with customers, internal teams, and other stakeholders.

• Manage sensitive information, ensuring reports and documents are distributed to authorized personnel only.
• Confirm that all invoices are processed and paid on time.
• Guarantee first-time accuracy in executed tasks to avoid rework.

• Identify additional opportunities for improvement or work efficiency within the client environment.
• Consolidate, analyze, and prepare documents for reporting purposes.

Customer Service and Advice

The Office Administrator role at Tsebo Solutions Group also emphasizes proactive customer engagement and operational advisory:

• Stay updated on business developments and strategic objectives.
• Provide guidance on general administrative changes and compliance matters.
• Optimize existing processes to enhance operational efficiency.

• Attend to and resolve customer queries in a timely manner, escalating when necessary.
• Maintain supplier relationships and update records regularly.
• Manage and resolve conflicts professionally and diplomatically.

Skills and Competencies

To excel in the Office Administrator role at Tsebo Solutions Group, candidates should possess:

• Excellent communication and interpersonal skills
• Strong attention to detail and follow-up abilities
• Initiative, problem-solving, and analytical thinking
• Effective time management and organizational capabilities

• Numeracy and basic accounting skills
• Conflict management and emotional intelligence
• Resilience and ability to cope with setbacks
• Self-motivation, discipline, and a strong work ethic
• Professionalism and the ability to maintain confidentiality

• Capability to multitask and follow established procedures under pressure
• Customer-centric mindset and results-oriented approach
This role requires a combination of technical proficiency, people skills, and a methodical approach to administrative work. You will interact with colleagues at all levels, making professionalism and discretion crucial.

Qualifications and Experience

Candidates applying for the Office Administrator role at Tsebo Solutions Group should meet the following minimum requirements:

• Grade 12 certificate (non-negotiable)
• Elementary bookkeeping knowledge
• Minimum 3 years of experience in finance or administration
• Ability to work with multiple stakeholders efficiently
• Intermediate-level proficiency in Microsoft Excel

Additional qualifications or experience in facilities management or integrated service solutions will be considered an advantage.

Why Work at Tsebo Solutions Group?

Joining Tsebo Solutions Group means becoming part of a global team that is committed to operational excellence, innovation, and employee development. The Office Administrator role at Tsebo Solutions Group offers:

• Exposure to international best practices and global operational standards
• Opportunities for career growth and professional development
• A dynamic work environment with diverse responsibilities
• Engagement with cutting-edge solutions in facilities management

• A collaborative culture where employee contributions are valued
At Tsebo Solutions Group, we understand that our people are our greatest asset. By taking on the Office Administrator role at Tsebo Solutions Group, you are not just filling a position—you are building a career with a company that invests in its employees and values excellence, professionalism, and integrity.

Career Growth and Learning Opportunities

The Office Administrator role at Tsebo Solutions Group is more than just an administrative position; it is a gateway to career progression within a leading integrated facilities provider. Employees in this role gain:

• Hands-on experience in administrative management and operational coordination
• Exposure to financial processes, vendor management, and procurement procedures
• Opportunities to develop leadership skills by supporting directors and project managers
• Insight into cross-functional operations across catering, cleaning, security, and facility management services

• Networking opportunities with international teams, suppliers, and clients
This role positions you as a key contributor to the operational success of Tsebo Solutions Group while enhancing your professional skill set for long-term career advancement.

How to Apply

Are you ready to take the next step in your career? Apply for the Office Administrator role at Tsebo Solutions Group today by visiting the official Tsebo recruitment portal:

Apply Here

Ensure your application includes a comprehensive CV detailing your experience, qualifications, and relevant achievements in administration or finance. Applications close on 30 September 2025—don’t miss this exciting opportunity to join one of Africa’s most reputable and innovative facilities management companies.

Final Thoughts

The Office Administrator role at Tsebo Solutions Group is a highly visible, impactful position that combines administrative precision, customer service excellence, and operational coordination. By taking on this role, you are stepping into a career path that offers professional development, exposure to innovative solutions, and the chance to contribute to the efficiency of one of the largest facilities solutions providers in Africa.

This position is perfect for motivated, detail-oriented professionals who are ready to make a meaningful impact. The combination of operational responsibility, financial oversight, and administrative management ensures a dynamic and fulfilling work environment.

At Tsebo Solutions Group, we believe in fostering talent, empowering employees, and delivering exceptional service to our clients. The Office Administrator role at Tsebo Solutions Group is your chance to join a team that values dedication, professionalism, and a commitment to excellence.

Take the step today—apply for the Office Administrator role at Tsebo Solutions Group and become part of a company that is redefining integrated facilities management across Africa and the Middle East.

Frequently Asked Questions (FAQs)

1. What is the role of an Office Administrator at Tsebo Solutions Group?
The Office Administrator role at Tsebo Solutions Group manages daily administrative tasks, account processes, and supports the Operational Director.

2. Where is this job located?
This Office Administrator role at Tsebo Solutions Group is based in Johannesburg, Gauteng, South Africa.

3. What are the minimum qualifications?
Applicants must have Grade 12, elementary bookkeeping knowledge, and at least 3 years of administration or finance experience.

4. Is Excel knowledge required?
Yes, intermediate-level proficiency in Microsoft Excel is essential for the Office Administrator role at Tsebo Solutions Group.

5. What type of contract is offered?
This is a fixed-term contract, offering experience in a leading integrated facilities management company.

6. Who will I report to?
You will report directly to the Operational Director while supporting various internal and external stakeholders.

7. What are the key responsibilities?
Responsibilities include account administration, vendor management, daily office operations, customer service, and conflict resolution.

8. Is prior experience with multiple stakeholders important?
Yes, experience managing multiple stakeholders is crucial for success in this Office Administrator role at Tsebo Solutions Group.

9. What skills are essential?
Excellent communication, organizational, analytical, problem-solving, and customer service skills are vital for this position.

10. How do I apply?
Apply for the Office Administrator role at Tsebo Solutions Group via the official recruitment portal: Apply Here

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