Administrative Assistant: Cooperative Governance and Traditional Affairs

The Department of Cooperative Governance and Traditional Affairs (CoGTA) is looking to hire an administrative assistant. CoGTA plays a pivotal role in strengthening municipalities and promoting responsive, accountable, and effective local governance throughout South Africa. With a vision of “Every Municipality Must Work,” we aim to provide integrated and sustainable support to local government structures, ensuring improved service delivery to our communities.

Be the Backbone of Public Safety Services-Position Title: Administrative Assistant: Fire Services Department: Cooperative Governance and Traditional Affairs (CoGTA)Location: Pretoria, South Africa Reference Number: H&SC0GTA037Closing Date: 30 May 2025Salary: R269,499 per annum (Level 06)

Why This Role Matters

The role of Administrative Assistant: Fire Services is vital to ensuring the smooth operation of our Fire Services Unit. Fire services are a critical component of public safety, and this position ensures that the systems behind the scenes function flawlessly. Your work will directly support the life-saving activities of the unit and contribute to better preparedness and emergency response across communities. Administrative Assistant.

Key Responsibilities

In this role, you will become the operational anchor of the Fire Services Unit. Your core duties will include:
• Maintaining an organised and efficient filing system for easy access to vital records
• Ensuring accurate document tracking through appropriate registers and digital systems
• Receiving, distributing, and recording

incoming and outgoing documents
• Supporting meetings and workshops by compiling agendas, minutes, and reports
• Managing the supervisor’s diary, scheduling appointments, and documenting events
• Coordinating travel, venue bookings, and logistics for meetings, conferences, and workshops. Administrative Assistant.
• Purchasing and monitoring stationery and office supplies for the unit

• Assisting with inventory control of departmental assets and equipment
• Making photocopies, scanning, sending faxes, and distributing emails as needed
• Providing general administrative support to ensure seamless daily operations
You’ll serve as the central communication hub for the unit, playing a critical role in promoting accountability, organisation, and effective service delivery.

Minimum Requirements

To be eligible for this position, applicants must meet the following criteria:
• A Senior Certificate (Matric) or a three-year National Diploma (NQF Level 4/6 equivalent), recognised by SAQA
• Proficient in Microsoft Excel and Word
• Strong administrative and organisational skills
• Ability to work independently and within a team
• Clear, effective communication skills – both written and verbal
• Attention to detail and the ability to manage multiple tasks simultaneously

Core Competencies expected include:
• Reliability and integrity
• Interpersonal and communication skills
• Problem-solving and critical thinking
• Time management and planning
• Initiative and willingness to learn

Application Instructions

Applications must include:
• A completed new Z83 form (available at: https://www.dpsa.gov.za/)
• A comprehensive CV detailing relevant experience, roles held, and contactable references
• Copies of qualifications and identity documents (only shortlisted candidates will be asked to submit certified copies)

<Click here to view the Administrative Assistant job post from CoGTA government website>

Or visit https://www.cogta.gov.za/index.php/category/cogta/jobs/ and search for the Administrative Assistant job post available and read how to apply.

Submit your application via email to:
cogta037@hslabour1.co.za
Contact for enquiries:
Mr RG Hendricks: 083 285 7050
Ms Elginita Moodley: (011) 468 4192
Important to Note
• Applications submitted using the old Z83 form will not be considered. Administrative Assistant.

• Only shortlisted candidates will be contacted and may undergo:
• Technical assessments
• Competency-based interviews
• Managerial competency evaluations
• Final appointment is subject to:
• Reference checks
• Criminal background screening
• Verification of qualifications
• If your qualification was obtained outside of South Africa, it must be evaluated by SAQA.

Advance Your Career
Applicants interested in future leadership roles are encouraged to complete the SMS Pre-entry Programme by the National School of Government. Proof of course completion is required prior to appointment into senior roles. Learn more and register here:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/

We Welcome Diversity
CoGTA is an equal opportunity employer. We are committed to building a diverse workforce that reflects the citizens we serve. Persons with disabilities are especially encouraged to apply.
Apply Today – Make an Impact That Matters
If you are ready to support public safety and contribute to a stronger, more organised fire services unit, apply now. This is more than just a job – it’s your opportunity to make a meaningful difference in the communities we serve.

You may also apply for 6x Grants Administrator positions at SASSA Gauteng

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