Gauteng Health Material Recording Clerk Jobs 2026

Apply for Gauteng Health Material Recording Clerk Jobs 2026 – 10 Vacancies Available at Charlotte Maxeke Hospital

The Gauteng Department of Health has announced 10 Material Recording Clerk positions at Charlotte Maxeke Johannesburg Academic Hospital in Johannesburg. The posts fall under the Supply Chain Management directorate and offer a salary package of R237,453 per annum, plus benefits.

These vacancies may be particularly appealing to Grade 12 applicants looking to establish a career in government administration, supply chain management, inventory control or hospital support services. Importantly, no previous work experience is required for the basic entry requirement, although relevant Supply Chain Management experience or higher qualifications may provide an advantage.

Applications for the advertised positions close on 18 August 2026. Interested candidates must apply online through the Gauteng Department of Health’s official e-Recruitment system and submit the required documentation, including the new Z83 application form and a detailed CV.

The position involves much more than routine filing. Successful candidates will support stock control, inventory recording, procurement administration, purchase orders, deliveries, SAP/SRM capturing, stock reconciliation and other Supply Chain Management activities within the hospital environment.

For job seekers searching for Gauteng Health Material Recording Clerk Jobs 2026, this recruitment drive provides an opportunity to enter the public health sector while gaining practical experience in an important administrative and supply chain function.

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Material Recording Clerk Jobs at Charlotte Maxeke Johannesburg Academic Hospital

The vacancies are based at Charlotte Maxeke Johannesburg Academic Hospital, one of the major public healthcare institutions in Gauteng.

The advertised position is:

Position: Material Recording Clerk
Employer: Gauteng Department of Health
Directorate: Supply Chain Management
Reference Number: refs/055992
Number of Posts: 10
Location: Charlotte Maxeke Johannesburg Academic Hospital, Gauteng
Salary: R237,453 per annum, plus benefits
Closing Date: 18 August 2026

The position has been advertised as a re-advertisement, meaning eligible applicants should carefully review the current requirements and application instructions before submitting an application.

The successful employees will become part of a Supply Chain Management environment responsible for helping ensure that goods, stock and related administrative processes are properly recorded and managed.

This makes the position suitable for candidates who are organised, comfortable working with figures and computers, and interested in developing experience in government supply chain operations.

What Does a Material Recording Clerk Do?

A Material Recording Clerk supports the administrative and operational side of inventory and supply chain activities.

In a hospital environment, effective stock management is particularly important because departments need access to the correct supplies when they are required. Poor recording or delayed replenishment can create operational difficulties, which is why accurate information and proper documentation are essential.

The successful candidates will work with activities relating to inventory management, stock movement, stock-taking, procurement administration, deliveries and reporting.

Their responsibilities may include recording physical and theoretical stock according to approved procedures, monitoring stock movement and assisting with stock control activities.

The role also involves supporting stock replenishment by helping ensure that minimum and maximum stock levels are maintained.

Another important part of the position involves monthly stock reconciliation. This requires employees to compare relevant records, identify discrepancies and support the correction or reporting of issues.

The work therefore combines clerical administration with practical supply chain responsibilities.

Key Responsibilities of the Successful Candidates

The advertised duties cover several areas of Supply Chain Management.

One major responsibility is inventory management. Employees will assist with issuing physical and theoretical stock according to applicable stock rotation methods, including FIFO, LIFO and LEFO where relevant.

They will also be expected to maintain accurate records of stock movements and participate in sample stock-taking exercises.

Regular stock control and periodic stock-taking will form part of the position. Candidates should therefore be comfortable working carefully with quantities, records and established procedures.

The position also includes supporting the replenishment process. Employees will help ensure that stock is replenished when necessary according to minimum and maximum stock levels.

Monthly stock reconciliation is another important responsibility. This involves compiling information and supporting the reconciliation of stock records.

On the procurement side, the successful applicants will assist with registering end-user requirements and administering requests for quotations for goods and services.

They may also be required to generate shopping carts for purchase orders and assist with expediting outstanding purchase orders.

Handling queries from end users is another aspect of the role. Candidates may need to follow up on requests and provide progress reports to relevant stakeholders.

Supply Chain Management Duties

The position provides exposure to several elements of public-sector Supply Chain Management.

Candidates will support activities relating to Demand and Acquisition Management, including the administration of procurement requirements.

The successful employees may also support the web cycle and transit office when required. This can include receiving and verifying deliveries and capturing Goods Received Notes or Goods Received Vouchers.

The advertisement specifically refers to capturing GRN/GRV information on SAP/SRM and updating weekly receipts reports.

This means computer literacy is an important part of the position, particularly for candidates expected to work with electronic records and administrative systems.

The role also involves dealing with departmental queries and preparing reports according to assigned responsibilities.

Employees may assist with managing the 0–9 file and supporting the Expediting Office. They will also provide assistance to the Stores Assistant when queries or other assigned duties arise.

Gauteng Health Material Recording Clerk Requirements

The basic educational requirement for the position is Grade 12.

The advertisement states that no experience is required for the basic requirements.

This makes the vacancies potentially accessible to school leavers and other Grade 12 applicants who meet the required competencies.

Applicants should have knowledge of elementary clerical duties and work procedures relevant to their working environment. This includes areas such as administration, stores, finance, data capturing and procedures connected to the specific workplace.

Knowledge of planning and organising, reporting procedures, basic research and information gathering is also relevant.

Applicants should have an understanding of procurement directives and procedures, basic statistics and computer operations.

Mathematics is listed among the required skills, making numerical ability important for candidates working with stock, quantities and reconciliation.

Skills and Competencies Required

The Department of Health is looking for candidates who can perform routine tasks accurately and consistently.

The advertised skills include mathematics, organising, computer operation, basic interpersonal relationships and problem-solving.

Candidates should also demonstrate an ability to maintain discipline and perform formulation and editing-related tasks.

Computer literacy is particularly important because the position involves electronic systems and administrative programmes.

Applicants who have experience with Microsoft applications such as Word, Excel, PowerPoint and Teams may find this useful in performing the day-to-day responsibilities.

Candidates should also understand that the position requires attention to detail.

Recording stock incorrectly, overlooking a discrepancy or failing to follow an established procurement process can affect the accuracy of departmental records.

Good organisational skills can therefore be valuable in managing files, reports, stock records and competing administrative requests.

Experience and Qualifications That May Be an Advantage

Although no experience is required for the basic entry requirement, the advertisement identifies additional qualifications and experience that may provide an advantage.

Applicants with Grade 12 and three years of relevant experience in public-sector Supply Chain Management may have an advantage.

A National Diploma or degree accompanied by a minimum of 12 to 18 months of Supply Chain Management experience may also be advantageous.

This means candidates should not assume that the absence of experience automatically makes them unsuitable. The advertised minimum requirement remains Grade 12 with no experience required, while additional experience or qualifications can strengthen an application.

Candidates with an understanding of Supply Chain Management processes should make sure their CV clearly reflects relevant experience and responsibilities where applicable.

Supply Chain Knowledge for the Position

The advertisement highlights the importance of understanding Supply Chain Management processes and relevant legislation, regulations, policies and prescripts.

Applicants should ideally have an understanding of the different elements within Supply Chain Management.

These include areas such as:

Demand Management
Acquisition Management
Inventory Management
Transit-related activities
Stock control
Procurement administration
Receiving and verification of deliveries

A Code C1 driver’s licence is also listed in the requirements.

Candidates should carefully check the full official vacancy before applying to ensure they understand all requirements applicable to the position.

Salary and Benefits

The advertised package for the Material Recording Clerk position is R237,453 per annum, plus benefits.

The salary is based on the public-service employment package specified in the vacancy.

Applicants should not confuse the annual package with a monthly salary figure. The advertised amount is an annual package and benefits are additional according to the applicable employment conditions.

The opportunity may nevertheless be attractive to applicants seeking a position within the public healthcare system, particularly those interested in building experience that could support longer-term career development in administration and Supply Chain Management.

Why This Opportunity May Appeal to Grade 12 Applicants

One of the strongest aspects of these vacancies is that previous experience is not required under the basic requirement.

For a Grade 12 applicant who has struggled to find an entry-level opportunity, a government position that provides exposure to Supply Chain Management can be a valuable starting point.

The successful employees will work in an environment where they can develop practical experience in stock administration, procurement support, computerised systems, reporting and inventory control.

The experience gained in such an environment can help candidates understand how large public institutions manage supplies and administrative processes.

Applicants should, however, avoid assuming that meeting the minimum requirements guarantees an interview or appointment. The Department will assess applications according to its recruitment procedures.

How to Apply for the Material Recording Clerk Vacancy

Applications must be submitted strictly online through the Gauteng Department of Health e-Recruitment portal – Submit!

The advertised closing date is 18 August 2026.

Applicants should ensure that their application is submitted before the deadline rather than waiting until the final day.

The post reference number is refs/055992, and applicants should indicate the correct reference number when applying.

The Department states that hand-delivered, faxed or emailed applications will not be accepted.

Applicants should also ensure that all required information is accurately completed before submitting the application.

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Documents Required for the Application

Applicants must submit a fully completed and signed new Z83 application form together with a detailed CV.

The advertisement states that applications without proof of the new Z83 application form and a detailed CV may be disqualified.

Applicants are instructed to complete all fields in Part A, Part C and Part D of the Z83.

Where a profession or occupation requires official registration, applicants should provide the relevant registration date and particulars.

Candidates should make sure their CV is detailed enough to give the recruiting team a clear picture of their education, skills, experience and suitability for the position.

Shortlisted candidates will later be requested to submit certified copies of educational qualifications and other relevant documents.

These documents must not be older than six months on or before the interview date, according to the vacancy notice.

Important Checks Before Appointment

Candidates who progress through the recruitment process should be prepared for personnel suitability checks.

The Department states that these checks may include criminal checks, citizenship verification, qualification verification, company directorship checks, social media checks, financial record checks and reference checks.

Candidates with foreign qualifications are responsible for having their qualifications evaluated by the South African Qualifications Authority (SAQA).

Applicants should therefore make sure their documentation is accurate and that they can provide supporting information when requested.

The recruitment process may also include a computer practice assessment for shortlisted candidates.

Beware of Recruitment Scams

Applicants should be particularly careful when applying for government vacancies.

The Gauteng Department of Health clearly states that no payment of any kind is required when applying for the advertised positions.

Job seekers should never pay an individual claiming to be able to secure an interview, appointment or faster application.

The legitimate application process should be followed through the specified government recruitment channel.

Applicants should also be cautious about sending personal documents to unofficial individuals or responding to suspicious messages about the vacancy.

Closing Date for Applications

The closing date for the advertised Material Recording Clerk positions is:

18 August 2026

Because the vacancies are being offered across 10 posts, interested applicants should prepare their documentation as early as possible.

Waiting until the deadline can increase the risk of incomplete information, technical problems or an unsuccessful submission.

Candidates should carefully review their Z83 form and CV before completing the online application.

What Happens After Applying?

The Department indicates that applications may not be individually acknowledged because of the expected high number of applications.

Applicants should therefore retain evidence of their submission where possible.

Only shortlisted candidates will receive further communication from the relevant HR unit regarding additional documentation and the interview process.

The Department states that if an applicant does not receive a response within three months, they should accept that their application was unsuccessful.

Applicants should therefore avoid assuming that a lack of immediate communication means that their application has been lost.

Who Should Consider Applying?

These vacancies may suit Grade 12 applicants who are interested in administration, inventory control, procurement or Supply Chain Management.

They may also appeal to candidates who already have relevant public-sector Supply Chain Management experience and want to pursue an opportunity within the Gauteng Department of Health.

Candidates who are comfortable with mathematics, computers, organising information and routine administrative work may find the responsibilities particularly suitable.

Applicants should also be prepared to work with established government procedures and policies.

Attention to detail is important because much of the work involves recording, reconciliation, reporting and verification.

Frequently Asked Questions

1. How many Material Recording Clerk posts are available?

The Gauteng Department of Health has advertised 10 Material Recording Clerk posts under the Supply Chain Management directorate at Charlotte Maxeke Johannesburg Academic Hospital.

2. What qualification is required for the Material Recording Clerk position?

The basic educational requirement is Grade 12. The advertisement states that no experience is required for the basic requirement.

3. What is the salary for the Material Recording Clerk vacancy?

The advertised package is R237,453 per annum, plus benefits.

4. When does the Gauteng Department of Health vacancy close?

Applications must be submitted by 18 August 2026.

5. Where is the Material Recording Clerk position based?

The advertised positions are based at Charlotte Maxeke Johannesburg Academic Hospital in Gauteng.

6. Is previous work experience required?

No experience is required for the basic Grade 12 requirement. However, relevant public-sector Supply Chain Management experience or higher qualifications may provide an advantage.

7. How do applicants apply for the vacancy?

Applications must be submitted online through the Gauteng Department of Health e-Recruitment portal. Applicants must complete and sign the new Z83 form and provide a detailed CV. Hand-delivered, faxed and emailed applications will not be accepted.

Final Takeaway for Job Seekers

The Gauteng Department of Health’s Material Recording Clerk recruitment offers 10 opportunities for candidates interested in entering or developing a career in public-sector Supply Chain Management.

With a salary package of R237,453 per annum plus benefits, a Grade 12 minimum requirement and no experience required at the basic level, the vacancies may be worth considering for eligible job seekers.

The responsibilities provide exposure to inventory management, stock-taking, procurement administration, purchase orders, delivery verification, SAP/SRM capturing, reporting and stock reconciliation. Candidates with additional Supply Chain Management experience, relevant qualifications, computer skills and a Code C1 driver’s licence may have additional advantages.

For people actively searching for Gauteng Health Material Recording Clerk Jobs 2026, the most important step is to ensure that the application meets every instruction in the official vacancy notice. The closing date is 18 August 2026, and applications must be submitted through the prescribed online recruitment process.

Applicants should complete the new Z83 accurately, attach a detailed CV, use the correct reference number refs/055992, and avoid paying anyone for assistance with the application.

The opportunity is particularly relevant to candidates who want to gain practical experience in a large public healthcare institution while developing skills in administration, inventory and Supply Chain Management.