Remote Bookkeeping jobs worldwide 2025 (Assist World)

Remote Bookkeeping & Parts Procurement Virtual Assistant – Join Assist World Today. Are you looking to grow your career in bookkeeping while working remotely in a fast-paced, rewarding environment? Assist World is excited to announce an exceptional opportunity for a Bookkeeping & Parts Procurement Virtual Assistant (VA). This role is fully remote, offering flexibility, competitive pay, and the chance to contribute meaningfully to a fast-moving wholesale auto business. If you thrive in operational and financial roles, have a sharp eye for detail, and enjoy keeping things organized and efficient, this position could be perfect for you.

This is one of the most exciting Remote Bookkeeping jobs worldwide 2025, designed for candidates who are detail-oriented, technologically proficient, and passionate about bookkeeping, procurement, and operational efficiency.

Why Assist World?

Assist World is a forward-thinking company that prioritizes flexibility, efficiency, and innovation. As a remote-first organization, we understand the value of empowering our team members to deliver results from anywhere in the world.

• 100% Remote Work – Work from the comfort of your home while collaborating with an engaged, professional team.
• Competitive Compensation – Earn between $500 – $700 per month, with additional performance-based bonuses.
• Employee Incentives – Enjoy $50 birthday bonuses, $200 testimonial rewards, $300 tenure bonuses every six months, and $500 monthly raffles.

• AI-Assisted Recruitment – While we may leverage artificial intelligence to assist in reviewing applications, all final hiring decisions are made by humans.
This is a highly sought-after position and ranks among the top Remote Bookkeeping jobs worldwide 2025, providing stability, growth potential, and exposure to a dynamic industry.

Position Overview

As a Bookkeeping & Parts Procurement VA at Assist World, you will serve as the operational backbone for a high-velocity wholesale auto business. Your responsibilities will combine precise bookkeeping, efficient parts procurement, and essential administrative coordination, ensuring the smooth reconditioning and sale of vehicles.

Your primary mission will be to maintain impeccable cost tracking for each vehicle—from purchase through parts, labor, fees, and final sale—using QuickBooks. By keeping a live per-car P&L, you’ll enable the owner to instantly see “how much is in the car,” helping guide informed decisions, manage costs, and maintain operational flow without delays.

This role is ideal for detail-obsessed professionals who want to be part of one of the most reliable Remote Bookkeeping jobs worldwide 2025 and enjoy working in a collaborative, fully remote environment.

Key Responsibilities

Vehicle and Job Costing / Bookkeeping
Your bookkeeping expertise will be critical in tracking every financial element associated with each vehicle. Responsibilities include:

• Accurate Transaction Recording: Log all vehicle-related transactions in QuickBooks, including purchases, parts, labor, transport, detailing, auction fees, and other relevant expenses. Organize receipts and invoices by VIN, stock number, or vehicle identifier.

• Per-Vehicle Ledger Management: Maintain a live, detailed ledger for each vehicle to track costs and potential profits. This ledger will be essential for monitoring margins and making strategic operational decisions.
• Reconciliation: Reconcile bank and credit card statements regularly, ensuring every transaction is categorized correctly, discrepancies are flagged, and accounts are balanced.

• Weekly Dashboards: Produce comprehensive weekly reports that include:
• Cost-to-date per vehicle and total “money in the car”
• Estimated margin vs. target on pending sales
• Aged payables to parts vendors and shops

• Month-End Summaries: Perform month-end reconciliations and prepare straightforward summary P&L reports for each vehicle as well as overall business performance.

Handling these tasks accurately is vital for maintaining one of the most structured Remote Bookkeeping jobs worldwide 2025, ensuring every vehicle’s financial status is transparent and up-to-date.

Parts Procurement and Vendor Coordination

Efficient parts procurement is essential to maintaining a fast-moving operation. Your duties include:

• Order Placement: Source and order parts from OEM dealerships and approved suppliers using provided vendor lists and accounts.
• Quote Comparison: Obtain multiple quotes, analyze pricing and availability, confirm core charges, and make timely orders.
• Shipment Tracking: Monitor shipping ETAs, manage returns or warranty claims, and immediately update the vehicle’s cost file.

• Vendor Management: Maintain an organized vendor/contact list including accounts, terms, and ordering preferences.
• Coordination with Mechanics and Body Shops: Liaise with external teams to ensure parts arrive on time, and approvals are obtained for urgent repairs.

This role offers one of the most reliable Remote Bookkeeping jobs worldwide 2025, combining procurement with detailed financial oversight. You’ll directly influence operational efficiency and profitability.

Operational Administration

Smooth operations depend on well-organized administrative systems. Key responsibilities include:

• Vehicle Status Management: Maintain an up-to-date vehicle tracking sheet, including VIN, year/make/model, current location, work status, pending parts, and upcoming milestones.
• Document Filing: Keep all files, receipts, work orders, and photos organized in Google Drive for easy access and reference.

• Vendor Follow-Ups: Make light follow-ups via phone or email with vendors, mechanics, or auction contacts as needed.
This combination of bookkeeping, procurement, and administrative work positions this role as one of the top Remote Bookkeeping jobs worldwide 2025, giving you holistic exposure to the operational and financial aspects of a thriving business.

Required Qualifications

To succeed in this position, candidates must demonstrate:

• Bookkeeping Expertise: Minimum 2 years of bookkeeping or accounts payable experience with QuickBooks, particularly project or job costing.
• Advanced Spreadsheet Skills: Knowledge of Excel or Google Sheets, including SUMIF, INDEX-MATCH, and pivot tables for rollups and reporting.
• Procurement Experience: Proven experience with vendor management, placing orders, tracking deliveries, and reconciling invoices.

• Communication Skills: Fluent in English with excellent written and spoken skills; comfortable managing phone calls with U.S.-based vendors.
• Attention to Detail: Highly organized, detail-oriented, responsive, and able to work independently with minimal supervision. Remote Bookkeeping jobs worldwide 2025.

Nice-to-Have Skills

While not required, the following skills will make candidates stand out:

• Automotive industry knowledge (dealerships, collision shops, wholesale auto)
• Experience creating purchase orders and matching them to QuickBooks bills
• Familiarity with shipping/returns workflows and core charges. Remote Bookkeeping jobs worldwide 2025.

Tools and Platforms You’ll Use

• QuickBooks: For all bookkeeping, per-vehicle costing, and reporting
• Google Drive: File storage and document organization
• Google Sheets: Data tracking, dashboards, and reporting
• Email & Phone (VOIP): Vendor communication and follow-ups

Expectations in the First 30–60 Days

During your initial months, you’ll be expected to:

• Maintain a clean, up-to-date cost ledger for all active vehicles
• Provide the owner with weekly summaries of costs, open parts, ETAs, and expected margins
• Ensure parts ordering is timely, tracked, and error-free, avoiding operational delays
Success in this period will cement your role as a vital part of our team and establish this as a long-term Remote Bookkeeping jobs worldwide 2025 opportunity.

Compensation & Schedule

• Pay: $500 – $700 per month
• Availability: EST overlap required; preferred focus on Monday & Friday blocks, with flexibility for workload needs
• Reporting Cadence: Weekly cost and parts reports; same-day updates for any new purchases, parts orders, or receipts. Remote Bookkeeping jobs worldwide 2025.

Why This Role is Perfect for You

This role isn’t just another bookkeeping job. It’s a career-enhancing opportunity to:

• Work entirely remotely and join a global team
• Be recognized for accuracy and efficiency
• Build specialized skills in vehicle-based job costing, procurement, and operational finance
• Access multiple employee perks and incentive programs

Assist World proudly offers one of the most structured and appealing Remote Bookkeeping jobs worldwide 2025, with a strong focus on employee satisfaction, career growth, and operational excellence.

How to Apply

Ready to join the team and take your career to the next level?

Apply online via our official platform here: Assist World Application.

Assist World is committed to fair hiring practices and considers candidates based on merit, skills, and experience. We welcome applications from motivated bookkeeping professionals seeking one of the top Remote Bookkeeping jobs worldwide 2025.

FAQs – Remote Bookkeeping jobs worldwide 2025

• Is this position fully remote?
Yes, you can work from anywhere as long as you have reliable internet and EST overlap availability.
• What software skills are required?
You must be proficient in QuickBooks, Google Sheets, and Google Drive.

• Are prior automotive industry skills necessary?
Not required, but experience with dealerships or parts procurement is beneficial.
• What is the pay range?
$500 – $700 per month, plus bonuses and incentives.
• Do I need to communicate with U.S. vendors?
Yes, confident English communication is essential for vendor coordination.

• Is training provided?
Yes, we provide training and onboarding to ensure smooth integration.
• Are there growth opportunities?
Yes, high performers can take on more responsibility and expanded roles.
• How many hours per week is expected?
Part-time, with flexibility as workload requires; concentrated blocks on Monday & Friday preferred.

• Are AI tools used in the recruitment process?
AI assists with screening but all final hiring decisions are made by humans.
• How many Remote Bookkeeping jobs worldwide 2025 positions are available?
Multiple candidates are considered for this in-demand remote bookkeeping opportunity.

Conclusion

Joining Assist World as a Bookkeeping & Parts Procurement VA is more than just a job—it’s a gateway to joining a globally connected, remote-first team that values precision, accountability, and operational excellence. This role allows you to sharpen your bookkeeping skills, gain expertise in parts procurement, and become a critical part of a fast-moving wholesale auto business.

With exposure to QuickBooks, Google Sheets, and vendor management, you’ll develop a unique skill set that is highly valuable across industries. The combination of flexibility, competitive pay, and growth opportunities makes this position one of the most attractive Remote Bookkeeping jobs worldwide 2025.

You’ll enjoy working from home while maintaining direct influence over the profitability and efficiency of every vehicle in the operation. Assist World is committed to supporting your success and providing the tools and resources needed to excel in a fully remote role.

If you are a detail-oriented, motivated professional seeking stability, career growth, and the chance to be part of a forward-thinking company, this is the perfect opportunity. Apply today to become part of Assist World’s team, and take your career to the next level with one of the most sought-after Remote Bookkeeping jobs worldwide 2025 available today.

You may apply for a Remote Administrative Assistant role at Remote Leverage

Stay Connected:
Follow VisionSoul on social media and join our WhatsApp channel for the latest updates.

Disclaimer:
VisionSoul.co.za operates independently and is not connected to or endorsed by any employers or recruiters featured on this platform. We do not engage in recruitment application
processing on behalf of any organization.
Always apply directly through the official application links provided.