South African Tourism: Facilities and Fleet Administrator

Join Our Dynamic Team at South African Tourism: Facilities and Fleet Administrator
Location: Head Office, Sandton, South Africa
Closing Date: 09 May 2025

About Us

At South African Tourism, we’re passionate about showcasing the beauty, culture, and vibrancy of South Africa to the world. As a key player in promoting our nation as a premier travel destination, we pride ourselves on operational excellence and innovation. We’re now seeking a Facilities and Fleet Administrator to join our Facilities and Fleet Business Unit. If you thrive in a fast-paced environment, excel at multitasking, and want to contribute to meaningful work, this role is for you.

Your Role: Facilities and Fleet Administrator

Reporting to the Facilities and Fleet Manager, you’ll ensure seamless operations across our facilities and vehicle fleet. Your expertise will directly support our mission by maintaining safe, efficient, and compliant environments for our teams and stakeholders.

Key Responsibilities

1. Facilities & Financial Management Excellence

• Vendor Oversight: Proactively monitor contracted service providers to ensure deliverables align with SLAs and procurement policies. Your attention to detail will ensure value for money and operational continuity.
• Procurement Coordination: Source quotations from accredited suppliers, process requisitions via Oracle, and manage purchase orders (POs). Maintain a meticulous tracking system for POs, invoices, and payments to guarantee financial transparency.

• Documentation & Compliance: Safeguard compliance by scanning all Capex project POs, maintenance records, and warranties to the Facilities and Fleet Manager. Ensure timely submission of invoices to Finance and validate debit order setups on Oracle.

2. Printer & Photocopier Maintenance

• Tech Support: Keep all printers and photocopiers in optimal condition—hardware, cartridges, and consumables. Coordinate swift repairs with ICT and maintain a seamless workflow to minimize downtime.

• Asset Management: Partner with Finance to log rental assets in SA Tourism’s register, ensuring accurate records for auditing and budgeting.

3. Driver/Messenger Coordination

• Logistics Leadership: Oversee Drivers and Messengers to ensure timely deliveries of Board packs, Exco documents, and other critical materials. Streamline pool vehicle requests via the Workflow Management System, prioritizing efficiency and accountability.

4. Strategic Fleet Management

• Compliance & Safety: Conduct monthly vehicle inspections, track geofencing compliance, and ensure timely servicing per OEM standards. Renew license discs, validate fuel cards, and maintain clean, fueled vehicles ready for duty.
• Incident Management: Report vehicle incidents immediately and manage documentation for driver licenses, pool vehicle approvals, and incident logs.

• Shuttle & Chauffeuring Services: Supervise premium transport services for staff, executives, and stakeholders, upholding SA Tourism’s reputation for professionalism.

What We’re Looking For

• Qualifications: Grade 12 or equivalent (essential). A Diploma in Business Administration, Facilities Management, or related fields is advantageous.
• Experience: Proven track record in facilities/fleet administration, vendor management, and financial processes. Proficiency in Oracle or similar systems is a plus.

• Skills:
• Organizational Mastery: Ability to prioritize tasks, meet deadlines, and maintain accuracy under pressure.
• Tech-Savvy: Strong computer skills (MS Office, databases) and familiarity with fleet tracking software.

• Communication: Exceptional interpersonal skills to collaborate with teams, suppliers, and stakeholders.
• Integrity: Open, honest, and proactive in resolving challenges.

Why Join Us– South African Tourism

• Impact: Play a pivotal role in supporting South Africa’s tourism growth.
• Culture: Join a collaborative, inclusive team that values innovation and accountability.
• Growth: Opportunities for professional development in a globally recognized organization.

How to Apply

If you’re ready to elevate your career with South African Tourism, submit your application by 09 May 2025 finance@southafrica.net. We encourage applications from people with disabilities—diversity drives our success.

[Click here to apply for Facilities and Fleet Administrator at South African Tourism] This is a vacancy website link to the South African Tourism.

Or visit www.southafrica.net and search Vacancies and apply

Note:

• Only shortlisted candidates will be contacted within four weeks of the closing date.
• Late applications will not be considered.

Contact Us
South African Tourism
90 Private Road, Chalafinatron, 21506
Private Bag X10012, Sandton, 2196
Tel: +27 11 895 8000 | Fax: +27 11 895 8001

Together, Let’s Showcase South Africa to the World.

SA Tourism is committed to equity and inclusion. We celebrate diversity and are proud to be an equal opportunity employer.

Other Jobs to apply

Administrative Officer at City of Tshwane

Stay Connected:
Follow VisionSoul on social media and join our WhatsApp channel for the latest updates.

Disclaimer:
VisionSoul.co.za operates independently and is not connected to or endorsed by any employers or recruiters featured on this platform. We do not engage in recruitment or application processing on behalf of any organization.
VisionSoul serves as an informational hub, providing users with access to career opportunities and employment-related content.