Personal Assistant – Electrical Contractors’ Association of South Africa (ECASA)

ECASA is looking to hire a Personal Assistant. Are you an organised, proactive communicator with a flair for keeping busy executives on track? ECASA, the trusted voice of South Africa’s electrical contracting industry, is seeking a dedicated Personal Assistant to support our Regional Director (Highveld).

Location: Germiston (Highveld Region)Application Deadline: 9 May 2025

If you thrive in a fast-paced environment and take pride in seamless administrative coordination, we want to hear from you!

Who We Are

ECASA has championed excellence in electrical contracting for more than 60 years. As the go-to association for industry standards, training and advocacy, our mission is to empower members with the tools, knowledge and network they need to succeed—and that starts with a dynamic team behind the scenes.

What You’ll Do

As Personal Assistant to the Regional Director, you will be the linchpin of our Highveld office. Key responsibilities include

·        Comprehensive Diary Management
• Coordinate and prioritise the Director’s daily schedule, juggling internal meetings, stakeholder calls and site visits.
• Anticipate conflicts and propose solutions to optimise productivity. Personal Assistant.

·        Meeting Planning & Follow‑Up
• Draft and distribute meeting invitations, agendas and briefs.
• Arrange travel logistics (transport, accommodation, visas where needed) and catering.
• Attend meetings to type and review accurate minutes, then disseminate action items and documentation to the relevant teams.

• Maintain a secure archive of Regional Executive Committee resolutions and confidential files.

·        Document & Records Control
• Establish and oversee an organised digital filing system for all high‑level correspondence, reports and board papers.
• Ensure version control, archiving protocols and easy retrieval. Personal Assistant.

·        Gatekeeping & Communications
• Serve as the first point of contact for calls, emails and visitors to the Director’s office.
• Triage inquiries, redirecting or responding with professionalism and discretion.
• Track incoming requests to ensure all tasks are completed in a timely manner. Personal Assistant.

·        Event Support & Member Engagement
• Assist with the planning and execution of workshops, conferences and training sessions.
• Create and circulate booking forms, course outlines and invitations to our membership base.

·        Ad‑Hoc Projects
• Be ready to lend your talents wherever they’re needed—whether it’s updating the website, preparing presentations or supporting special initiatives.

Who You Are

We’re looking for someone who:
·        Education & Experience
• Holds a National Senior Certificate (Matric) or equivalent qualification.
• Has a minimum of 2 years’ Personal Assistant, secretarial or executive support experience.

·        Communication Skills
• Writes and speaks eloquently in English; Afrikaans proficiency is an asset.
• Is confident crafting emails, memos and minutes with clarity and professionalism.

·        Technical Prowess
• Is highly proficient in Google Workspace (Docs, Sheets, Meet) and Microsoft Office (Word, Excel, Outlook).
• Adapts quickly to new platforms and association‑specific software.

·        Personal Attributes
• Demonstrates a positive, can‑do attitude and the self‑assurance to make decisions when needed.
• Possesses an appetite for continuous learning and process improvement.
• Maintains a high level of discretion—handling sensitive information with the utmost confidentiality.

Why Join ECASA?

• Impact: Play a pivotal role in shaping the success of South Africa’s leading electrical contractors.
• Career Growth: Access training opportunities, mentorship and industry events.

• Culture: Join a collaborative, supportive team that values innovation, integrity and mutual respect.
• Benefits: Competitive salary, medical aid contributions, pension fund participation and networking privileges.

How to Apply

If you’re ready to take on an exciting, multifaceted PA role in a well‑established association, please:
• Email your updated CV and a brief cover letter outlining why you’re the perfect fit to:
• anthony@ecasa.co.za (Attention: Anthony Schewitz)
• Include “PA Application – Highveld” in your email subject line.
• Applications close at COB on Friday, 9 May 2025.

CONTACT DETAILS

• Head Office: 91 Newton Road, Meadowdale Ext 2, Germiston, 1401
• PO Box 9683, Edenglen, 1613
• Tel: (011) 392 0000 | Fax: (011) 974 9402
• Email: info@ecasa.co.za | Web: www.ecasa.co.za

Only shortlisted candidates will be contacted. We look forward to discovering how your talents can contribute to ECASA’s ongoing success!

You may also want to apply for Graduate Programme at the South African Reserve Bank

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