Job Opportunity- Assistant at Aspen
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Aspen Job Opportunity. Are you a well-organized, self-motivated professional with a passion for administration, coordination, and supporting business excellence? Do you want to work in a globally respected pharmaceutical company that places people and purpose at the heart of its mission? If your answer is yes, Aspen Pharmacare is looking to hire a Divisional Assistant.
Join Aspen Pharmacare – Divisional Assistant (Johannesburg North)
Reference Number: AP-5275
Application Deadline: 03 June 2025
Location: Johannesburg North, South Africa
Who We Are
Aspen Pharmacare is a global leader in specialty and branded pharmaceuticals. With operations in over 50 countries and healthcare solutions reaching more than 150 nations, we are committed to enhancing the lives of patients through high-quality, affordable medicines. As a trusted healthcare brand with more than 9,100 employees and 69 established offices globally, Aspen is a proud contributor to better health outcomes worldwide.
Our business spans across two key segments – Commercial Pharmaceuticals (including Regional and Sterile Focus Brands) and Manufacturing. At Aspen, we’re not just making medicine; we’re shaping the future of accessible healthcare.
Our team is built on entrepreneurial energy, innovation, and integrity. We continuously invest in our people, offering opportunities for professional growth in a performance-driven and inclusive environment. Job Opportunity.
About the Role: Divisional Assistant – Backshop Marketing Team
We are on the lookout for a talented Divisional Assistant to provide top-tier administrative and commercial support to our Backshop Marketing Team based in Johannesburg North. This role is instrumental in ensuring the smooth operation of day-to-day internal processes, meetings, and marketing initiatives within the division.
This is more than just an admin role—it’s about becoming a vital part of a team that works at the intersection of brand, marketing, and customer experience. Job Opportunity.
Key Responsibilities
As our Divisional Assistant, you will:
• Deliver comprehensive administrative support to the Backshop team to ensure operational efficiency.
• Schedule and coordinate internal and external meetings, conferences, and events, such as cycle meetings, sales conferences, and awareness days. Job opportunity.
• Prepare accurate and professional minutes for team meetings.
• Handle procurement duties by raising SAP requisitions and managing monthly expense reconciliations.
• Support product launches by assisting in event planning, bookings, logistics, and stakeholder coordination.
• Assist in loading and updating promotional materials via Veeva for brand managers.
• Coordinate Backshop marketing programs and provide admin support for promotional campaigns.
• Ensure all bookings and payments are confirmed in advance of events and manage venue credits and refunds where needed.
• Act as the point of contact for internal departments and external stakeholders for queries related to the division. Job Opportunity.
Additional Duties
• Oversee the management of the reception area and building-related supplies or facility needs.
• Manage the performance and scheduling of cleaning staff to maintain a professional workspace.
Minimum Requirements
Education:
• Matric / Grade 12 (Essential)
• Secretarial Diploma (Advantageous)
• A qualification in Sales or Marketing (Advantageous)
Experience & Knowledge:
• At least 1 year of experience as a divisional or executive assistant (preferred)
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint
• Experience using SAP systems (an advantage)
• Familiarity with administrative processes and internal policy adherence
• Previous experience in a customer service or coordination role
• Understanding of business and marketing operations. Job opportunity.
Skills & Attributes
We’re looking for someone who is:
• Highly organized with strong planning and prioritization abilities
• Skilled in multitasking and working across multiple teams
• A natural problem-solver with analytical thinking capabilities
• A strong communicator, both verbally and in writing
• Independent, proactive, and results-driven
• Detail-oriented with a commitment to accuracy and confidentiality
• Calm under pressure, with excellent time management and conflict resolution skills
• Service-orientated and culturally sensitive
• Confident in project management and capable of handling multiple timelines
Tech Skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with internal systems like SAP and Veeva (bonus)
Employment Equity
Aspen is committed to diversity, inclusion, and transformation. Preference will be given to candidates from previously disadvantaged groups in accordance with our Employment Equity policies. Job opportunity.
How to Apply
If you’re ready to take your administrative skills to the next level in a company that values growth, innovation, and people, we want to hear from you.
🔗 Submit your CV online by no later than 03 June 2025.
<Click here to apply Divisional Assistant> This is Aspen recruitment web portal
Or visit https://www.aspenpharma.com/careers-at-aspen/aspen-jobs/ and search for the Divisional Assistant job Opportunity under South Africa
Please note:
• If you do not hear from us within 30 days after the closing date, kindly consider your application unsuccessful.
• Internal candidates must apply using their Aspen email addresses and notify their line managers of the application.
Final Words
Joining Aspen means joining a purpose-driven team that’s improving lives across the world. If you’re a detail-loving, deadline-smashing, people-supporting professional, this Divisional Assistant role is your opportunity to grow with a company that’s making a global impact—starting right here in Johannesburg North.
Let’s create a healthier world, together. Apply today.
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